Senior Administrative Assistant, Real Assets
Blue Owl Capital•Linglestown, PA
•$100,000 - $120,000
About The Position
The Senior Administrative Assistant provides support to Real Assets senior leadership across their daily work. The role includes scheduling meetings, managing calendars, expense reporting, travel arrangements, general organization, and office management. The successful candidate is detail-oriented, highly organized, able to multitask effectively, and has strong interpersonal and communication skills while consistently demonstrating professionalism.
Requirements
- At least five years of relevant administrative experience.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams; Adobe Acrobat DC; and Concur.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively.
- High discretion and professionalism.
- Exceptional attention to detail.
Nice To Haves
- Bachelor’s degree or equivalent experience.
- Some relevant administrative experience in financial services.
- Experience using Salesforce.
Responsibilities
- Manage complex calendars and arrange appointments, meetings, conferences, and extensive domestic and international travel.
- Schedule conference rooms, catering, and audio-visual equipment, and prepare digital or printed meeting materials as requested.
- Track receipts for business expenses and travel, and compile and submit accurately allocated expense reports for team members.
- Serve as a point of contact for internal and external clients, respond to emails and phone calls, and track outstanding meeting requests to ensure they are addressed.
- Maintain updated, accessible files and records, and receive and organize mail, legal documents, and other correspondence.
- Develop and maintain relationships with senior leadership, colleagues, vendors, and visitors.
- Build trust through reliability, confidentiality, and good judgment.
- Manage conference attendance, including registration, payment, attendee organization and tracking, and liaison with representatives when required.
- Complete administrative projects and tasks as assigned.
Benefits
- Employees may be eligible for a discretionary bonus based on factors such as individual and team performance.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
