Assistant to Director of Real Estate Assets - Lakeland

Publix•Lakeland, FL

2d•$19 - $26

About The Position

The Assistant to the Director of Real Estate Assets performs administrative functions for the Director and provides administrative management support and guidance to associates on the real estate assets team in areas such as paid time off and payroll. The role ensures administrative needs are handled accurately, promptly, and confidentially, and helps keep department processes compliant with corporate and department policies. The position supports department hiring, onboarding, time administration, and payroll. It also maintains and publishes territory responsibility spreadsheets and maps for internal users and external customers, and maintains the company-controlled territory list used by Real Estate Assets, Real Estate Accounting-BAR, and Facilities Services. The assistant serves as backup for the Vice President’s assistant and provides other departmental and operational support as needed.

Requirements

High school diploma or equivalent experience, if applicable.
Three years of experience as an administrative assistant.
Problem-solving skills.
Interpersonal skills.
Written and verbal communication skills.
Flexibility and adaptability.
Ability to work independently.
Microsoft Word.
Microsoft Excel.
Microsoft PowerPoint.
SharePoint.

Nice To Haves

Associate’s degree in business or another analytical discipline.
Five years of experience with Publix, including three years within Publix Real Estate.
Notary Certification.
Knowledge of corporate and real estate policies, practices, and methodology.
Knowledge of department position and personnel movements, onboarding and offboarding, and departmental documents and lists.
Knowledge of the position transfer forms completion process for salaried and hourly associates.
Knowledge of corresponding with the HR Org Management team to request updates to the Real Estate Assets SAP organizational structure.
Oasis.
TPASS (Time/Personnel Administrator Self Service).
Manage Time Off Requests.
BrassRing.
Visio.
Alteryx Gallery.

Responsibilities

Provide administrative support to the Director of Real Estate Assets.
Oversee and administer payroll submissions and timekeeping actions.
Oversee and administer onboarding and offboarding processes to ensure associates are managed according to department processes and actions are completed promptly.
Collaborate with the Real Estate Assets Vice President’s Administrative Assistant, Employment Office, and sub-department team coordinators to fill new or vacated positions.
Create, maintain, generate, and disseminate the Federal Information Processing Standard-county codes (FIPS) Territory Responsibility Spreadsheet and territory maps for internal department users and external customers.
Manage, maintain, and publish the Real Estate Assets Company Controlled Territory List spreadsheet used by Real Estate Assets, Real Estate Accounting-BAR, and Facilities Services.
Back up the Vice President’s assistant by completing assigned tasks and providing support on relevant areas as needed.
Provide additional departmental and general operational support as needed.

Benefits

Holiday bonus in November, with the amount based on continuous employment: 15 hours of pay in the first year, one week’s pay in the second year, and two weeks’ pay in subsequent years, subject to remaining employed through the bonus check issue date.
Employee stock ownership plan that contributes Publix stock to associates each year at no cost.
Opportunity to purchase additional shares of privately held stock.
401(k) retirement savings plan.
Group health, dental, and vision plans.
Paid Time Off.
Paid Parental Leave.
Short- and long-term disability insurance.
Tuition reimbursement.
Free hot lunches at facilities with a cafeteria.