Assistant to Director of Real Estate Assets - Lakeland

Publix • Lakeland, FL

1d

About The Position

The Assistant to the Director of Real Estate Assets performs administrative functions for the Director and provides administrative management support and guidance to associates on the real estate assets team, including matters such as paid time off and payroll. The position ensures administrative needs are handled accurately, promptly, and confidentially, and supports compliant departmental administration related to hiring, onboarding, time administration, and payroll.

The role also manages and publishes territory lists, spreadsheets, and maps used by internal department users and external customers. It provides backup support to the Vice President’s assistant and additional support for departmental operations as needed.

Requirements

• High school diploma or equivalent experience, if applicable.
• Three years of experience as an administrative assistant.
• Problem-solving skills.
• Interpersonal skills.
• Written and verbal communication skills.
• Flexibility and adaptability.
• Ability to work independently.
• Microsoft Word, Excel, and PowerPoint skills.

Nice To Haves

• Associate’s degree in business or another analytical discipline.
• Five years of experience with Publix, including three years within Publix Real Estate.
• Notary certification.
• Knowledge of corporate and real estate policies, practices, and methodology.
• Knowledge of departmental position and personnel movements, onboarding and offboarding, and departmental documents and lists.
• Knowledge of the position transfer forms completion process for salaried and hourly associates.
• Knowledge of how to correspond with the HR Org Management team to request updates to the RE Assets SAP organizational structure.
• Experience with Oasis TPASS (Time/Personnel Administrator Self Service).
• Ability to manage time-off requests.
• Experience with BrassRing, Visio, Alteryx, and Galle.

Responsibilities

• Provide administrative support to the Director of Real Estate Assets.
• Oversee and administer payroll submissions and timekeeping actions.
• Oversee and administer onboarding and offboarding actions, ensuring associates are managed according to departmental processes and actions are completed promptly.
• Collaborate with the Real Estate Assets Vice President’s Administrative Assistant, Employment Office, and sub-department team coordinators to fill new or vacated positions.
• Manage the creation, maintenance, generation, and dissemination of the Federal Information Processing Standard-county codes (FIPS) Territory Responsibility Spreadsheet (RE Territory list) and territory maps, publishing them for internal users on SharePoint and external customers on the Publix Real Estate webpage.
• Manage, maintain, and publish the RE Assets’ Company Controlled Territory List spreadsheet as a reference for company-owned locations for Real Estate Assets, Real Estate Accounting-BAR, and Facilities Services.
• Back up the Vice President’s assistant by completing tasks assigned by the Real Estate Assets Vice President and providing relevant support when needed.
• Provide additional departmental support and assist with general operations as needed.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED