Real Estate Administrative Assistant

JLL • Houston, CO

1d • Onsite

About The Position

Despite the posted title, the description identifies the role as a Production Associate. The position supports Producers and Production teams throughout the lifecycle of commercial real estate transactions, combining administrative coordination with creative production work. The role develops marketing materials, manages database systems, coordinates vendors and design teams, and supports transaction execution in a collaborative, high-performance environment. The position is based onsite in Houston, Texas, and follows standard business hours with flexibility for extended hours during peak transaction periods. Overtime may be required on short notice. The position does not provide visa sponsorship; candidates must be authorized to work in the United States without sponsorship.

Requirements

• 3–5 years of progressive experience in administrative operations, marketing coordination, or corporate communications.
• High school diploma required.
• Exceptional written and verbal communication skills, with careful attention to grammar.
• Ability to independently prioritize competing demands, manage multiple concurrent projects, and meet aggressive deadlines.
• Advanced working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint, with the ability to create complex documents and presentations.
• Must be authorized to work in the United States without visa sponsorship.

Nice To Haves

• Bachelor’s degree preferred.
• Background in real estate, finance, or related business disciplines strongly preferred.
• Strong analytical, problem-solving, and strategic decision-making capabilities.
• Flexibility to accommodate variable workloads, overtime on short notice, and cross-team support as business needs require.

Responsibilities

• Lead administrative and production operations, including executive-level correspondence, strategic calendar management, and appointment coordination across multiple stakeholders.
• Partner with Producers and Analysts to develop marketing collateral, including investment proposals, client agreements, offering memorandums, and due diligence documentation.
• Design and produce property marketing materials, market analyses, and targeted client research deliverables.
• Create PowerPoint presentations using information from sources such as GIS mapping, financial charts, corporate branding, and photography.
• Oversee web-based CRM systems, track transaction pipelines, coordinate press releases, and execute email marketing campaigns.
• Direct graphic design workflows with internal creative teams.
• Manage vendor relationships for professional photography and printing services.
• Organize deal-related communications.

Benefits

• 401(k) plan with matching company contributions
• Comprehensive medical, dental, and vision care
• Paid parental leave at 100% of salary
• Paid time off and company holidays
• Early access to earned wages through Daily Pay
• Supportive culture and comprehensive benefits package focused on mental, physical, and emotional health

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED