Transactions Assistant - Real Estate

DLA Piper•Chicago, IL

1d•Hybrid

About The Position

The Transactions Assistant - Real Estate supports the firm’s strategic initiatives and assists paralegals and/or attorneys with maintaining and organizing files, preparing documents, updating and maintaining databases, preparing closing books, obtaining information from internal and external sources, and other administrative tasks. The position is based in the Chicago office and offers a hybrid work schedule, coordinated with the hiring manager or supervisor and subject to modification by the firm. The role requires effective communication with clients, lawyers, business professionals, and external audiences; producing high-quality work and responding to correspondence promptly and professionally; meeting deadlines and managing competing priorities; complying with firm policies and procedures; and maintaining confidences in a law firm environment. This is primarily sedentary work with occasional lifting, carrying, pushing, pulling, or moving objects weighing up to 10 pounds, occasional walking and standing, and occasional domestic and international travel. The expected hiring range is $34.09–$44.32 per hour, depending on geographic market and other qualifications. The firm offers medical, dental, and vision insurance and a 401(k). This position is not eligible for immigration sponsorship or support. Relocation assistance is not available to applicants who are not based in the posted jurisdiction, except where relocation is required at the firm’s direction under applicable policy and law.

Requirements

High school diploma or GED.
At least 1 year of demonstrated success working in a fast-paced environment.
Basic proficiency in Word, Excel, and Outlook, and database experience.
Strong communication and interpersonal skills to interact regularly with paralegals, attorneys, and clients.
Excellent organizational and attention-to-detail skills to manage volumes of documents, binders, letters, and charts.
Ability to work effectively in a fast-paced environment.
Ability to prioritize multiple assignments and meet deadlines.

Nice To Haves

Office experience in a law firm environment supporting paralegals and/or attorneys.
Bachelor’s degree.
Paralegal certificate.

Responsibilities

Organize documents for attorney review.
Research public records using internal and public websites.
Assist with preparing binders and closing books, making copies, entering data, and maintaining files.
Perform database research and data entry.
Obtain documents and other information from governmental or public agencies.
Obtain information from accounting, timekeeping, and attorneys for audit letter responses.
Assist paralegals and attorneys with mailings and filings.
Perform other duties.