Transactions Assistant - Real Estate
About The Position
The Transactions Assistant - Real Estate works in collaboration with and in support of the firm’s strategic initiatives. The role assists paralegals and/or attorneys by maintaining and organizing files, preparing documents, updating and maintaining databases, preparing closing books, obtaining information from internal and external sources, and performing other administrative tasks. The position is based in the Chicago office and offers a hybrid work schedule, determined in coordination with the hiring manager or supervisor and potentially subject to change at the firm’s discretion.
Requirements
- High school diploma or GED.
- At least 1 year of demonstrated success working in a fast-paced environment.
- Basic proficiency in Word, Excel, and Outlook, and database experience.
- Strong communication and interpersonal skills to interact regularly with paralegals, attorneys, and clients.
- Excellent organizational and attention-to-detail skills to manage volumes of documents, binders, letters, and charts.
- Ability to work effectively in a fast-paced environment and prioritize multiple assignments to meet deadlines.
Nice To Haves
- Office experience in a law firm environment supporting paralegals and/or attorneys.
- Bachelor’s degree.
- Paralegal certificate.
Responsibilities
- Organize documents for attorney review.
- Research public records using internal and public websites.
- Assist with preparing binders and closing books, making copies, entering data, and maintaining files.
- Perform database research and data entry.
- Obtain documents and other information from governmental or public agencies.
- Obtain information from accounting, timekeeping, and attorneys for audit letter responses.
- Assist paralegals and attorneys with mailings and filings.
- Communicate effectively with clients, lawyers, business professionals, and external audiences.
- Produce high-quality work and respond to correspondence efficiently, promptly, and professionally.
- Meet deadlines, manage competing priorities, comply with firm policies and procedures, and maintain confidences.
Benefits
- Medical insurance.
- Dental insurance.
- Vision insurance.
- 401(k).
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
