EH&S Administrative Assistant

Aston Carter•New York, NY

4d•$25 - $27•Onsite

About The Position

The EH&S Administrative Assistant supports environmental health and safety and transportation compliance activities by maintaining accurate records, assisting with claims administration, and ensuring adherence to regulatory requirements. The role provides administrative support for driver qualification, medical and drug-testing documentation, safety training, and compliance audits, contributing to a safe and well-organized work environment. This is a contract-to-hire position based in Bronx, New York. It is fully onsite, with a standard schedule of 9:00 a.m. to 5:00 p.m., five days per week. The work is primarily office-based and involves using computers and MS Office applications to manage records, reports, and correspondence, with regular interaction with operations and safety personnel. The role supports operational environments including transportation, fleet, logistics, warehouse, distribution, manufacturing, food production, or plant operations. The pay range is $25.00–$27.00 per hour. Eligible benefits for this temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan with pre-tax and Roth post-tax contributions; voluntary life and AD&D insurance; short- and long-term disability; a health spending account (HSA); transportation benefits; an employee assistance program; and time off or leave, including PTO, vacation, or sick leave. Eligibility and terms may depend on job classification, length of employment, and plan or program terms.

Requirements

13 years of experience in environmental health and safety, transportation compliance, claims administration, operations support, or a related administrative function.
Knowledge of DOT and FMCSA regulations, policies, and procedures.
Experience maintaining drug-testing, medical, driver qualification, or training records.
Experience supporting automobile or workers’ compensation claims.
Proficiency in MS Office, including managing spreadsheets, documents, and reports.
Ability to perform detailed audits of safety and compliance documentation.
Strong organizational skills and ability to manage multiple types of records and documentation.
Attention to detail and accuracy when handling sensitive and compliance-related information.
Effective written and verbal communication skills for interacting with operations and safety teams.

Responsibilities

Maintain and update drug-testing records, medical files, driver qualification files, and training documentation accurately and in an organized manner.
Support automobile and workers’ compensation claims administration by gathering documentation, tracking claim status, and coordinating with internal stakeholders.
Assist with transportation and logistics compliance activities, ensuring adherence to DOT and FMCSA regulations, policies, and procedures.
Audit driver records, medical documentation, safety training records, and compliance-related files for completeness and accuracy.
Provide administrative support for environmental health and safety initiatives, including safety documentation, reporting, and recordkeeping.
Collaborate with operations teams in transportation, fleet, logistics, warehouse, distribution, manufacturing, food production, or plant environments to collect and maintain required compliance documentation.
Use MS Office applications to create, update, and manage spreadsheets, databases, reports, and correspondence related to safety and compliance.
Assist with scheduling, tracking, and documenting safety training sessions and compliance audits.
Help monitor and document occupational health and safety activities, ensuring records are properly stored and accessible.
Communicate with internal stakeholders, including operations and safety personnel, to resolve documentation issues and support compliance efforts.