EH&S Administrative Assistant

Aston Carter • New York, NY

7d • $25 - $27 • Onsite

About The Position

The EH&S Administrative Assistant supports environmental health and safety and transportation compliance activities by maintaining accurate records, assisting with claims administration, and helping ensure adherence to regulatory requirements. The role provides administrative support for driver qualification, medical and drug-testing documentation, safety training, compliance audits, and related operational activities.

This is a contract-to-hire position based in Bronx, NY. It is fully onsite, primarily office-based, and scheduled from 9:00 a.m. to 5:00 p.m., five days per week. The position supports operational environments such as transportation, fleet, logistics, warehouse, distribution, manufacturing, food production, or plant operations.

Requirements

• 13 years of experience in environmental health and safety, transportation compliance, claims administration, operations support, or a related administrative function.
• Knowledge of DOT and FMCSA regulations, policies, and procedures.
• Experience maintaining drug-testing, medical, driver qualification, or training records.
• Experience supporting automobile or workers compensation claims.
• Proficiency in MS Office, including managing spreadsheets, documents, and reports.
• Ability to perform detailed file audits of safety and compliance documentation.
• Strong organizational skills and ability to manage multiple types of records and documentation.
• Attention to detail and accuracy when handling sensitive and compliance-related information.
• Effective written and verbal communication skills for interacting with operations and safety teams.

Responsibilities

• Maintain and update drug-testing records, medical files, driver qualification files, and training documentation.
• Support automobile and workers compensation claims administration by gathering documentation, tracking claim status, and coordinating with internal stakeholders.
• Assist with transportation and logistics compliance activities, including adherence to DOT and FMCSA regulations, policies, and procedures.
• Audit driver records, medical documentation, safety training records, and compliance-related files for completeness and accuracy.
• Provide administrative support for environmental health and safety initiatives, including safety documentation, reporting, and recordkeeping.
• Collaborate with operations teams to collect and maintain required compliance documentation.
• Use MS Office applications to create, update, and manage spreadsheets, databases, reports, and correspondence related to safety and compliance.
• Assist with scheduling, tracking, and documenting safety training sessions and compliance audits.
• Help monitor and document occupational health and safety activities and ensure records are properly stored and accessible.
• Communicate with operations and safety personnel to resolve documentation issues and support compliance efforts.

Benefits

• Medical, dental, and vision coverage, subject to eligibility.
• Critical illness, accident, and hospital coverage, subject to eligibility.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available.
• Voluntary life insurance and AD&D coverage for the employee and dependents.
• Short- and long-term disability coverage.
• Health Spending Account (HSA).
• Transportation benefits.
• Employee Assistance Program.
• Time off or leave, including PTO, vacation, or sick leave, subject to eligibility.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed