Executive Administrative Assistant
About The Position
Join the Medical Management/Utilization Management department to provide dedicated executive assistant support. The role delivers high-level administrative and organizational assistance so leaders can focus on strategic and operational priorities. Responsibilities include coordinating complex calendars and meetings, preparing executive materials, supporting leadership communications and operations, and handling confidential information with discretion. The position is based in Honolulu, Hawaii. It is described as a contract position and primarily on-site, with flexibility to work in a hybrid model after an initial period of several months on-site. The posting also describes the workplace type as fully onsite. Free parking is available in the building.
Requirements
- High school diploma or equivalent.
- 35+ years of administrative or executive support experience.
- Experience supporting leaders or executives.
- Strong organizational and time management skills; self-directed and able to take initiative.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite, Teams, Outlook, and PowerPoint.
- Ability to manage multiple priorities in a fast-paced environment.
Nice To Haves
- Experience supporting executive-level operations or leadership teams.
- Experience coordinating large meetings, leadership calendars, and executive logistics.
- Healthcare experience is helpful but not required.
- Experience preparing executive presentations and professional documents.
Responsibilities
- Manage executive travel, complex calendars, scheduling, and meeting coordination across multiple leaders and stakeholders.
- Coordinate meetings, leadership forums, workgroups, and operational sessions.
- Prepare meeting materials, agendas, notes, presentations, and follow-up documentation.
- Support executive communications, correspondence, and document preparation.
- Organize and maintain administrative files, records, and operational documentation.
- Coordinate logistics and administrative support for operational and transformation initiatives.
- Track action items, meeting follow-up, and administrative deliverables.
- Support onboarding, team coordination, and administrative workflow activities.
- Assist with operational reporting, document formatting, and presentation preparation.
- Serve as a professional point of coordination across leaders, departments, vendors, and stakeholders.
- Help ensure timely communication, scheduling alignment, and meeting readiness.
- Maintain professionalism, discretion, and confidentiality in handling sensitive information.
- Promote organization, responsiveness, professionalism, and operational efficiency.
- Anticipate administrative needs and proactively support leadership operations.
- Help maintain consistency in administrative processes and coordination activities.
Benefits
- Medical, dental, and vision coverage, subject to eligibility and plan terms.
- Critical Illness, Accident, and Hospital coverage, subject to eligibility and plan terms.
- 401(k) Retirement Plan with pre-tax and Roth post-tax contributions available, subject to eligibility and plan terms.
- Voluntary Life and AD&D insurance for the employee and dependents, subject to eligibility and plan terms.
- Short- and long-term disability coverage, subject to eligibility and plan terms.
- Health Spending Account (HSA), subject to eligibility and plan terms.
- Transportation benefits, subject to eligibility and plan terms.
- Employee Assistance Program, subject to eligibility and plan terms.
- Time Off/Leave (PTO, Vacation or Sick Leave), subject to eligibility and plan terms.
- Free parking is available in the building.
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What This Job Offers
Career Level
Senior
Education Level
High school or GED
