LEGISLATIVE ADMINISTRATIVE ASST III

State of Arkansas•Little Rock, AR

About The Position

The Legislative Administrative Assistant III works under the direct supervision of the Deputy Director for Research Services and provides administrative support to the Deputy Director and the Research Services Division. The role supports delivery of research and committee services to members of the General Assembly and includes receptionist, office clerk, secretary, and data-entry duties. The position also contributes to presentations, studies, and special reports; assists with office supply ordering and stocking; helps train new administrative support staff; and performs other requested tasks.

Requirements

High school diploma or equivalent.
Clerical training and skills commensurate with assigned tasks.
Knowledge and proficiency in English grammar, spelling, and punctuation.
Strong proofreading skills.
Strong organizational skills, including the ability to organize workload and set priorities.
Proficiency in Microsoft Word, Excel, Microsoft Outlook, the Internet, PowerPoint, QuestionPro, ArcView GIS Software, and Access database programs.
Knowledge of operating facsimile machines, copy machines, and multi-line telephone systems.
Ability to communicate with Bureau staff, state agency staff, members of the General Assembly, and members of the public.
Ability to plan, organize, record, and summarize meeting proceedings.
Ability to complete work under strict time deadlines, accurately compile data, and maintain files and records.
Professional attitude, appearance, and communication skills; initiative; discretion with confidential matters; and a commitment to improving job-related skills and knowledge.
Ability to organize and monitor projects and workflow, solve problems cooperatively, assist coworkers, and work as part of an administrative support team.

Responsibilities

Perform clerical and administrative tasks that support the Deputy Director in managing division personnel, functions, and resources.
Relay and prioritize telephone messages, advise the Deputy Director about visitors and their needs, and direct callers and visitors to appropriate staff.
Answer telephones and greet members of the General Assembly and other visitors during legislative committee meetings and regular Bureau front-desk hours.
Type and proofread reports, analyses, memoranda, study proposals, correspondence, committee forms, meeting agendas, meeting notices, and minutes.
Assist with topical research using the Internet, Folio Views, and internal Bureau programs.
Track bills, resolutions, and amendments throughout the legislative session.
Maintain computer and paper files in accordance with office procedures and the Deputy Director’s instructions.
Prepare meeting packets, maintain per diem sheets, record meeting discussions and actions, set up meeting rooms, order audiovisual equipment, and check meeting microphones.
Post meeting agendas and exhibits on the General Assembly website.
Assist General Assembly members, state agency staff, Bureau staff, and members of the public with issues concerning legislative committee meetings.
Travel as needed for in-state and out-of-state legislative committee meetings.
Work on presentations, studies, and special reports as required by the Deputy Director.
Collaborate with the Legislative Administrative Assistant II, Committee Services Section, on ordering and stocking office supplies for the Research Services Division.
Assist in training new administrative support staff.
Prepare presentations and documents for the Deputy Director.
Maintain the Research Library.
Attend training sessions, conferences, and workshops to improve job-related skills.
Perform other related duties as requested by the Deputy Director for Research Services and the Director of the Bureau.