Clinic Administrative Assistant

Fresenius Medical Care • Madras, OR

5d

About The Position

The Secretary/Receptionist provides general clerical support and office duties for the department and its management. The position performs administrative tasks, assists with scheduling, maintains records and calendars, supports management staff, and handles routine office operations. Additional responsibilities may focus on one or more departments or locations, as described in an applicable addendum.

Requirements

• High school diploma required.
• 1–2 years of related experience.
• Knowledge of office procedures.
• Proficiency in Microsoft Office applications.
• Good interpersonal and communication skills.
• Pleasant telephone manner.

Responsibilities

• Prepare business correspondence, memorandums, informational packages, training materials, and reports.
• Assist with scheduling and maintain calendars and daily schedules.
• Maintain departmental tracking logs.
• Greet visitors and direct them to the appropriate location or person.
• Establish and maintain filing systems and basic databases, as applicable.
• Perform routine office duties, including filing, copying, and scanning.
• Provide clerical support to management staff, including scheduling meetings, routing phone calls, and taking messages.
• Record meeting minutes and provide the resulting documents as necessary.
• Sort and distribute mail.
• Maintain inventory of necessary office forms and supplies.
• Escalate issues to a supervisor for resolution when deemed necessary.
• Assist with projects assigned by the direct supervisor.
• Perform other duties as assigned.
• Carry out additional responsibilities that may focus on one or more departments or locations, as specified in an applicable addendum.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED