Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• High school diploma or equivalent.
• Highly motivated and organized, with the ability to work effectively with minimal supervision.
• Strong interpersonal, customer service, and communication skills.
• Ability to multitask.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Critical thinking skills.
• Excellent organizational skills.

Responsibilities

• Comply with all NOV Company and HSE policies and procedures.
• Work with Accounting and Quality on audits.
• Work with the credit department to set up new customers, update existing customers, and resolve accounts receivable issues.
• Assist with and track regional revenue and budgeting.
• Assist the Regional Manager with reports and scheduling.
• Enter payroll information in Kronos every Monday before 8:30 AM.
• Set up new clients, vendors, and accounts as needed.
• Work closely with the field service team to ensure transaction accuracy and keep the team up to date on policy changes.
• Prepare billing tickets as needed and send them for approval and signature.
• Process signed billing tickets promptly upon receipt from the field for invoicing.
• Process supplier invoices on time for payment.
• Maintain billing documentation, including scanning, filing, mailing, and maintaining required files.
• Set up rig profiles and routinely audit them for accuracy.
• Serve as liaison between supervisors, managers, technicians, and other company personnel.
• Relay messages and instructions.
• Type and distribute information; organize and maintain filing systems; prioritize and annotate mail.
• Organize the workplace and help keep it clean and tidy.
• Perform other work-related tasks as assigned.