Administrative Assistant

City of Conroe•Conroe, TX

15d

About The Position

The Administrative Assistant coordinates activities and provides administrative support for an office, requiring an understanding of complex departmental processes, data, and operations. The role creates and maintains documents and databases; arranges and coordinates meetings and special events; updates the supervisor about critical issues and events; and provides detailed responses to information requests. The position also reviews and updates administrative procedures, prepares and files required metrics and regulatory reports, and serves as administrative coordinator for the annual budget process. The work is sedentary, with occasional exertion of up to 10 pounds of force and frequent or constant negligible force to move objects. Required physical abilities include balancing, climbing, crawling, crouching, feeling, fingering, grasping, handling, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motions, speaking, standing, stooping, and walking. Employment is contingent on passing a background check and pre-employment substance abuse screening. A motor vehicle record check and job-related doctor's physical exam may also be required. Safety-sensitive positions are subject to random drug and alcohol testing after hire.

Requirements

High school diploma or equivalent.
Four years of related experience.
Knowledge of general office procedures and department functions, resources, and general practices.
Knowledge of grammar, spelling, alphanumeric sequencing, business English, and arithmetic computations.
Knowledge and application of bookkeeping principles and practices.
Knowledge of Microsoft computer programs.
Typing, data processing, and file maintenance skills.
Ability to process a voluminous flow of detailed work and make arithmetic calculations quickly and accurately.
Ability to create and maintain files and records and use coding and filing systems.
Ability to work independently with minimal supervision and follow oral and written directions.
Ability to operate, use, and troubleshoot commonly used manual and automated office and computer equipment.
Ability to interact and communicate with the public in a friendly, productive manner and apply interpersonal skills with employees and the public.
Ability to maintain moderately complex clerical records and prepare accurate reports.
Ability to make routine decisions in accordance with procedures, laws, and regulations and apply them to work problems.
Must pass a background check and pre-employment substance abuse screening as a condition of employment.

Responsibilities

Coordinate activities and provide administrative support for an office.
Create and maintain documents and databases.
Arrange and coordinate meetings and special events.
Update the supervisor about critical issues and events.
Provide detailed responses to requests for information.
Review and update administrative procedures.
Prepare and file required metrics and regulatory reports.
Serve as administrative coordinator for the annual budget process.
Maintain clerical records and prepare reports from those records, checking them for accuracy.