Administrative Assistant

NOV•Conroe, TX

15d

About The Position

The Administrative Assistant reports to the Regional Director and supports regional managers, field service supervisors, technicians, and customers. The role keeps billing, rig profiles, asset records, and customer information accurate and current. Duties include promptly reviewing and processing billing, checking rates and tickets, correctly setting up and closing rig records, and tracking serialized assets through resolution. The assistant follows up on approvals and documentation, flags issues that could affect revenue, margins, or DSO, and communicates early with the appropriate people. The position also provides administrative and operational support to the region, including assisting with revenue and budgeting, reports and scheduling, payroll information, customer and vendor setup, invoice processing, recordkeeping, and communication among field and office personnel. The role requires compliance with company and HSE policies and procedures.

Requirements

High school diploma or equivalent.
Highly motivated and organized, with the ability to work effectively with minimal supervision.
Strong interpersonal, customer service, and communication skills.
Ability to multitask.
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Critical thinking skills.
Excellent organizational skills.

Responsibilities

Comply with all NOV Company and HSE policies and procedures.
Work with Accounting and Quality on audits.
Work with the credit department to set up new customers, update existing customers, and resolve accounts receivable issues.
Assist with and track regional revenue and budgeting.
Assist the Regional Manager with reports and scheduling.
Enter payroll information in Kronos every Monday before 8:30 AM.
Set up new clients, vendors, and accounts as needed.
Work closely with the field service team to ensure transaction accuracy and keep the team up to date on policy changes.
Prepare billing tickets as needed and send them for approval and signature.
Process signed billing tickets promptly upon receipt from the field for invoicing.
Process supplier invoices on time for payment.
Maintain billing documentation, including scanning, filing, mailing, and maintaining required files.
Set up rig profiles and routinely audit them for accuracy.
Serve as liaison between supervisors, managers, technicians, and other company personnel.
Relay messages and instructions.
Type and distribute information; organize and maintain filing systems; prioritize and annotate mail.
Organize the workplace and help keep it clean and tidy.
Perform other work-related tasks as assigned.