Administrative Assistant - Liliuokalani Center

Liliʻuokalani Trust • Honolulu, HI

9d

About The Position

The Administrative Assistant supports the overall administrative operations of the Liliʻuokalani Center, including office systems, supplies, reception services, and day-to-day operations. The role coordinates scheduling and communications for executives, directors, team members, and youth participants, and assists with documentation, data management, and internal communications. It also supports customer service, event coordination, and light financial tasks.

The Liliʻuokalani Center provides Hawaiian youth with opportunities to connect with peers and mentors, receive supportive services, and explore pathways to passion, purpose, and prosperity. Grounded in Hawaiian culture and an understanding of adolescent experiences, the Center is a safe and inspiring place for youth to play, learn, build connections, and explore interests while receiving wraparound support.

This position reports to the Manager, Business Operations – Liliʻuokalani Center. It is full-time and non-exempt. Employment is subject to LT’s policies and procedures.

Requirements

• Minimum 1–3 years of experience in administrative or office support.
• Strong management, administrative, organizational, interpersonal, writing, and presentation skills.
• Demonstrated initiative and professionalism, with the ability to work independently.
• Proficiency in Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Valid State of Hawaii Driver’s License.

Nice To Haves

• Associate’s or bachelor’s degree, or equivalent experience.
• Experience working with youth or comfort in youth-focused environments.
• Experience working with at-risk youth and ability to apply positive youth development principles.

Responsibilities

• Manage office supplies and inventory; maintain a clean, organized, and welcoming workspace; and handle incoming and outgoing mail and packages.
• Coordinate and schedule meetings, appointments, and travel arrangements for executives, directors, staff, and youth participants.
• Answer and direct phone calls, emails, and other communications; support updates and maintenance of the LC intranet and internal communications systems.
• Prepare and edit meeting minutes, reports, presentations, and forms; maintain accurate document retention and filing systems.
• Provide administrative support, including data entry, assistance with the annual report and budget, and oversight of office equipment maintenance and usage.
• Greet and assist visitors, respond to inquiries, and resolve issues professionally and discreetly, particularly when handling sensitive information.
• Assist in organizing and coordinating internal and external events, meetings, and conferences for LC leadership, staff, and youth.
• Process invoices, track expense reports, and assist with basic bookkeeping and financial documentation related to administrative operations.
• Accept new assignments, help team members, learn new skills, and contribute to improving team and organizational results.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree