Administrative Assistant - Liliuokalani Center
About The Position
The Administrative Assistant supports the overall administrative operations of the Liliʻuokalani Center, which provides Hawaiian youth with opportunities to connect with peers and mentors, receive supportive services, and explore interests and pathways in a safe, joyful, and inspiring space grounded in Hawaiian culture. The role manages office systems, supplies, and reception services; coordinates scheduling and communications for executives, directors, staff, and youth participants; and assists with documentation, data management, and internal communications. It also contributes to customer service, event coordination, and light financial tasks to support efficient day-to-day operations. The position reports to the Manager, Business Operations – Liliʻuokalani Center. It is full-time and non-exempt. The role requires light physical work, including climbing, stooping, kneeling, crouching, reaching, and lifting up to 25 pounds, as well as sitting, standing, and working at a computer for extended periods. The work may involve exposure to outdoor climate and diverse terrain.
Requirements
- At least 1–3 years of experience in administrative or office support.
- Strong management, administrative, organizational, interpersonal, writing, and presentation skills.
- Demonstrated initiative and professionalism, with the ability to work independently.
- Proficiency in Word, Excel, and PowerPoint.
- Excellent verbal and written communication skills.
- Valid State of Hawaii Driver’s License.
- Ability to perform light physical work, including climbing, stooping, kneeling, crouching, reaching, and lifting up to 25 pounds.
- Ability to sit, stand, and work at a computer for extended periods.
- Ability to safeguard confidential or sensitive information and exercise sound judgment.
- Ability to interact effectively with youth, community partners, and multidisciplinary teams.
Nice To Haves
- Associate’s or bachelor’s degree, or equivalent experience, preferred.
- Experience working with youth or comfort in youth-focused environments preferred.
- Experience working with at-risk youth and ability to apply positive youth development principles.
- Knowledge of community resources and services.
- Understanding and appreciation of Queen Liliʻuokalani’s story, legacy, Hawaiian values, history, and culture.
Responsibilities
- Manage office supplies and inventory, maintain a clean, organized, and welcoming workspace, and handle incoming and outgoing mail and packages.
- Coordinate and schedule meetings, appointments, and travel arrangements for executives, directors, staff, and youth participants at the Liliʻuokalani Center.
- Answer and direct phone calls, emails, and other communications; support updates and maintenance of the Center’s intranet and internal communications systems.
- Prepare and edit meeting minutes, reports, presentations, and forms, and maintain accurate document retention and filing systems.
- Provide administrative support, including data entry, assistance with the annual report and budget, and oversight of office equipment maintenance and usage.
- Greet and assist visitors, respond to inquiries, and resolve issues professionally and discreetly, particularly when handling sensitive information.
- Assist in organizing and coordinating internal and external events, meetings, and conferences for Center leadership, staff, and youth.
- Process invoices, track expense reports, and assist with basic bookkeeping and financial documentation related to administrative operations.
- Accept new assignments, help team members, learn new skills, and work to improve team and organizational results.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
