Administrative Assistant - Cancer Center

University of Illinois Chicago•Chicago, IL

10h•$65,000 - $92,000•Hybrid

About The Position

The Administrative Assistant to the Director of the UI Cancer Center (UI CC) is a self-motivated, diplomatic, and responsible team player who works independently in a fast-paced, changing environment. The position requires confidentiality, discretion, and independent judgment. It supports the Director through communications, project management, management of the Director’s priorities, scheduling, and travel arrangements. The incumbent also supports the day-to-day operations of the Office of the Director and provides information and services to a broad range of internal and external constituencies. The role requires knowledge and understanding of the University, UI Health, Miles Square Health Center (MSHC), and departmental and college policies and procedures. The position is hybrid in Chicago, Illinois, and is scheduled for 37.5 hours per week, Monday through Friday, on the day shift. The salary range is $65,000 to $92,000 annually, commensurate with experience. Illinois residency is required within 180 days of employment.

Requirements

High school graduation or equivalent.
Five years (60 months) of qualifying experience, which may be met through college coursework in business, finance, accounting, or a related field and/or progressively more responsible professional, managerial, or supervisory experience.
Qualifying experience includes organizing and coordinating office operations and performing duties that develop knowledge of generally accepted office management principles; it may also include supervising staff or a job function.

Nice To Haves

Demonstrated experience in an administrative assistant role within a cancer center, with proven project management skills.
Experience managing deadlines.
Experience supporting research programs.
Experience with self-service reporting capabilities in business intelligence tools and applications.
Ability to collaborate in a team-based environment with diverse constituencies.

Responsibilities

Provide high-level, complex, and confidential administrative support to the Director of the UI Cancer Center.
Manage the Director’s calendar and organize meetings, travel, conferences, and other activities.
Prepare briefs for meetings on the Director’s calendar.
Serve as the Director’s principal administrative contact with UI CC, UI Health, MSHC, university offices, departmental and college staff, and external constituents.
Communicate with internal and external parties at all organizational levels, including preparing confidential briefings, reports, and non-routine information.
Prepare agendas, presentations, and supporting documents for Director-led meetings; take and distribute minutes as needed.
Compose and edit correspondence and other documents for the Director’s review and approval.
Review, assess, route, respond to, and follow up on action items related to the Director’s activities, including requests for information and distribution of correspondence and other materials.
Ensure the accuracy and clarity of final copy and draft correspondence for internal and external stakeholders.
Coordinate high-level administrative and faculty search itineraries, related correspondence, and travel arrangements.
Assist with research and evaluation reports and activities, including research support and data analysis.
Perform other related duties and participate in special projects as assigned.