Administrative Assistant - Counseling Center

Olympia School District • Olympia, WA

23h • Onsite

About The Position

The Administrative Assistant - Counseling Center is an Olympia School District OEAPA Range 20 Office Professional - Secretary position. It provides full clerical assistance to a school site or program and may provide oversight and direction to a lower-range OEAPA member. This is a continuing position scheduled for 7.0 hours per day, Monday through Friday, from 8:30 a.m. to 4:00 p.m., 202 days per year, plus 10 paid holidays.

The role supports counseling-center and school-office operations, including student enrollment and records, office tasks and reporting, appointment scheduling, financial reconciliation, and coordination with students, families, staff, and the public. The employee is expected to manage work independently, handle changing priorities and emergent issues, and meet established routines and inflexible deadlines.

Applicants must provide two classified reference letters and either Para Pro Assessment Test results or an official college transcript. Criminal justice fingerprint clearance may be required depending on the assignment location. The district encourages candidates who can contribute to increasing staff diversity to apply and identify relevant strengths and experiences.

Requirements

• High school diploma or equivalent.
• Three years of related experience preferred.
• High degree of comfort with educational technology programs and systems.
• Ability to use English in written and verbal communication, with correct spelling, grammar, and punctuation.
• Ability to work independently and understand and carry out oral and written instructions.
• Ability to exercise confidentiality and concentration, and to direct or plan and conduct one's own work.
• Strong and consistent communication skills.
• Ability to multitask successfully in a fast-paced work environment and manage multiple deadlines and frequent interruptions.
• Punctuality, professionalism, and regular attendance.
• Significant physical abilities include reaching, bending, speaking, listening, and reading.
• Submit two classified reference letters and Para Pro Assessment Test results or an official college transcript.
• Criminal justice fingerprint clearance may be required based on assignment location.

Nice To Haves

• Candidates who can contribute to increasing staff diversity are encouraged to apply and identify their strengths and experiences in this area.

Responsibilities

• Enroll new students, including in- and out-of-district transfers.
• Update student legal documentation in Skyward.
• Perform high-level office tasks, including directing work, compiling data, and creating reports.
• Perform complex routine tasks with minimal supervision and complete work independently.
• Resolve emergent issues and adapt to changes in work priorities.
• Attend assigned meetings and training sessions.
• Assist other office personnel in completing their work.
• Interact continually with the public and other employees.
• Follow established routines and meet inflexible deadlines.
• Reconcile school and site finances.
• Coordinate work with others.
• Coordinate appointments for students, families, and staff.
• Make sound independent decisions within the scope of the assignment.
• Apply full working and technical knowledge, skills, and ability in a specialized area.
• Perform other related duties as assigned.

Benefits

• Medical insurance for eligible employees and their families, subject to final eligibility determination at hire.
• Dental insurance for eligible employees and their families, subject to final eligibility determination at hire.
• Vision insurance for eligible employees and their families, subject to final eligibility determination at hire.
• Basic life insurance for eligible employees and their families, subject to final eligibility determination at hire.
• Eligibility to enroll in the Department of Retirement Services SERS plan for classified employees or TERS plan for certificated employees.
• Eligibility to enroll in the DRS Deferred Compensation Program.
• Vacation leave.
• Paid holidays.
• Additional compensation beyond base salary as outlined in the Collective Bargaining Agreement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED