Administrative Assistant - Health Center

Valleywise Health System • Phoenix, AZ

8d

About The Position

Under the direction of the Director, the Administrative Assistant performs varied secretarial and administrative work requiring initiative and independent judgment. The role works independently under general supervision and supports the efficiency of department management and professional staff. Duties include answering phones and directing calls, opening and distributing mail, gathering information and preparing reports, maintaining files, analyzing computer reports, and performing staff support functions.

Requirements

• High school diploma or GED.
• At least one year of Administrative Assistant-related experience demonstrating an understanding of the required knowledge, skills, and abilities.
• Extensive computer skills and proficiency with the MS Office suite, including Excel, Word, PowerPoint, Outlook, Visio, and Access.
• Good interpersonal and communication skills, both verbal and written, including knowledge of basic grammar, spelling, and punctuation.
• Excellent organizational skills and the ability to work with professionals while maintaining confidentiality standards.
• Ability to handle multiple tasks simultaneously and meet designated deadlines.
• Ability to read, write, and speak effectively in English.
• A fingerprint clearance card may be required if working in an area deemed to require one; if required, the actual card must be presented within 90 days of applying for one.

Nice To Haves

• Associate degree in business-related courses preferred.
• Creativity, initiative, independent thinking, and problem-solving skills are strongly preferred.

Responsibilities

• Answer phones and direct calls.
• Open and distribute mail.
• Gather information and prepare reports.
• Maintain files.
• Analyze computer reports.
• Perform staff support functions to maximize the efficiency of department management and professional staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED