Administrative Assistant

D AMATO CONVERSANO P C•Portland, OR

15d•Onsite

About The Position

DCI Engineers is seeking an Administrative Assistant for its Portland, Oregon office. The role supports daily office operations, project administration, and a welcoming workplace, working closely with the office Managing Principal, Regional Administrative Manager, project teams, and shared-services partners. The Administrative Assistant helps employees, clients, and project teams by keeping office operations organized, supporting project delivery and financial processes, coordinating employee transitions and events, and contributing to a safe, connected, and efficient work environment. The ideal candidate is organized, attentive to detail, service-minded, and proactive. They communicate professionally, exercise discretion with confidential information, manage shifting priorities, and take initiative to anticipate needs and resolve routine issues. Experience in professional services, architecture, engineering, or construction is helpful but not required.

Requirements

Professional communication skills in person, by phone, and in writing.
Strong organization and attention to detail, including the ability to manage multiple priorities and maintain accurate records.
Initiative and sound judgment, including the ability to anticipate needs, work independently, and resolve routine problems in a timely manner.
Collaborative, service-minded approach and comfort working with employees, leaders, clients, vendors, and shared-services teams.
Discretion and professionalism when handling sensitive or confidential information.
Excellent writing, editing, and proofreading skills.
Proficiency in Microsoft Word and Excel, and ability to learn new systems and office technology.
Adaptability and composure in a fast-paced environment where priorities may shift.

Nice To Haves

Experience in professional services, architecture, engineering, or construction.

Responsibilities

Greet visitors, answer incoming calls, coordinate deliveries, and help employees and guests find what they need.
Maintain office supplies and shared spaces, coordinate with building and office-service vendors, and address day-to-day facility needs.
Set up and maintain project information, contracts, folders, files, logs, and other administrative records in accordance with DCI standards.
Proofread documents; prepare and route files; assist with printing and scanning; maintain calendars; and coordinate travel, meetings, trainings, and license renewals.
Process expense reports, code receipts and invoices, support credit card reconciliation, and assist with accounts receivable follow-up and related reporting.
Prepare workspaces for new employees and coordinate onboarding and offboarding details with People & Culture, IT, and office leadership.
Support office safety coordination, required documentation, and local compliance activities.
Coordinate office, client, learning, recognition, and volunteer events.
Anticipate needs, solve practical problems, and identify ways to improve consistency and efficiency.