Legal Administrative Assistant

Boesen & Snow LLP • Scottsdale, AZ

14d • $26 - $30 • Onsite

About The Position

Boesen & Snow Law is a well-established health and pharmacy law firm located in Scottsdale, Arizona, and Indianapolis, Indiana. The firm represents individual healthcare providers and corporations involved in healthcare delivery and support, including 503A, 503B, retail, specialty, and mail-order pharmacies. Its team includes 11 attorneys, three pharmacists, and 14 professional staff members.

The Legal Administrative Assistant joins a growing team doing specialized work for healthcare professionals and businesses. The role supports an attorney in a fast-paced, deadline-driven environment and includes direct client interaction as a trusted point of contact. The position is intended to optimize the attorney’s time by managing calendars, organizing matters, monitoring deadlines, and anticipating needs. It requires ownership of a high volume of responsibilities, discretion with confidential information, and the ability to work proactively without close supervision.

This is a full-time, onsite position in Scottsdale, Arizona, scheduled 9 a.m. to 5 p.m., 40 hours per week. Occasional work outside regular business hours may be required, with an opportunity for overtime. Compensation is $26–$30 per hour, depending on experience.

Requirements

• At least 3 years of legal assistant experience.
• Experience managing multiple inboxes.
• Experience with Clio.
• High proficiency with Outlook and SharePoint.
• Proactive, anticipatory work style, with the ability to take ownership and follow through without close supervision.
• Exceptional organization, time management, and attention to detail.
• Strong written and verbal communication skills.

Nice To Haves

• Experience assisting with attorney time tracking and billing.

Responsibilities

• Maintain attorney calendars daily, including matter deadlines, client meetings, and board meetings.
• Manage and monitor multiple attorney inboxes daily, ensuring timely client responses, task completion, and visibility of deadlines.
• Audit attorneys’ daily time entries for completeness, accuracy, and correct matter assignment before submission.
• Retain and organize receipts for purchases made on the firm credit card.
• Maintain and organize client files and documents in SharePoint, ensuring accurate naming and compliance with firm file-naming standards.
• Meet weekly with attorneys to discuss deliverables due that week.
• Ensure the attorney intake process is followed from beginning to end.
• Track attorney CLE credits and confirm annual completion.

Benefits

• Health insurance with a 100% employer-sponsored plan at every coverage level, including family coverage.
• Dental insurance.
• Vision insurance.
• Paid time off.
• 401(k) with employer matching.
• Professional development opportunities.
• Annual birthday gift.
• Lululemon swag every six months.
• Fully stocked kitchen with lunch, snacks, and drinks.
• Opportunity for overtime for occasional work outside regular business hours.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed