Administrative Assistant - Maintenance - No Per Diem

Brown & Root•Bishop, TX

10d

About The Position

Provide entry-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions. Duties include preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and performing other duties as required. The position works on straightforward tasks using established procedures, with moderate supervision and review by others, and contributes individual results as part of a team.

Requirements

0–5 years of administrative experience.
Proficiency in Microsoft Office Suite.
Attention to detail.
Proofreading and editing skills.
Written, verbal, and interpersonal skills.
Ability to apply basic technical skills and knowledge, respond to standard customer requests, and solve routine problems by following defined procedures.
Ability to work on straightforward tasks using established procedures and manage time to meet deadlines.

Nice To Haves

Previous experience in an engineering environment is preferable.

Responsibilities

Attend meetings and record, compile, transcribe, and distribute meeting minutes.
Conduct research, compile data, and prepare papers for executives, committees, and boards of directors.
Coordinate and direct office services, including records and budget preparation, personnel, and housekeeping.
File and retrieve corporate documents, records, and reports.
Greet visitors and determine whether they should be given access to specific individuals.
Interpret administrative and operating policies and procedures for employees.
Make travel arrangements for others and prepare expense reports.
Manage and maintain management or office schedules.
Meet with individuals and groups on behalf of executives, committees, and boards of directors.
Open, sort, and distribute incoming correspondence, including faxes and email.
Perform general office duties, such as ordering supplies, maintaining records management systems, and basic bookkeeping.
Prepare agendas and arrange committee, board, and other meetings.
Prepare invoices, reports, memos, letters, financial statements, and other documents using word-processing, spreadsheet, database, and/or presentation software.
Prepare responses to correspondence containing routine inquiries.
Review incoming memos, submissions, and reports to assess their significance and plan their distribution.
Review operating practices and procedures to identify potential improvements in workflow, reporting procedures, or expenditures.
Set up and oversee administrative policies and procedures for offices and/or organizations.
May supervise and train other clerical staff.
Manage time to meet deadlines set by others and work with others as part of a team.