Administrative Assistant - Maintenance - No Per Diem

Brown & Root Industrial Services, LLC•Bishop, TX

10d

About The Position

Provide entry-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions. Duties include preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and performing other duties as required. The role works with moderate supervision on straightforward tasks using established procedures, manages time to meet deadlines, responds to standard customer requests, and contributes to a team.

Requirements

0–5 years of administrative experience.
Proficiency in Microsoft Office Suite.
Attention to detail.
Proofreading and editing skills.
Written, verbal, and interpersonal skills.
Ability to complete straightforward tasks using established procedures and apply basic technical skills and knowledge.
Ability to solve routine problems by following defined procedures, manage time to meet deadlines, and work as part of a team.

Nice To Haves

Previous experience in an engineering environment is preferable.

Responsibilities

Attend meetings, record minutes, and compile, transcribe, and distribute meeting minutes.
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
Coordinate and direct office services, including records and budget preparation, personnel, and housekeeping, to support executives.
File and retrieve corporate documents, records, and reports.
Greet visitors and determine whether they should have access to specific individuals.
Interpret administrative and operating policies and procedures for employees.
Make travel arrangements for others and prepare expense reports.
Manage and maintain management or office schedules.
Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
Open, sort, and distribute incoming correspondence, including faxes and email.
Perform general office duties, including ordering supplies, maintaining records management systems, and basic bookkeeping.
Prepare agendas and arrange committee, board, and other meetings.
Prepare invoices, reports, memos, letters, financial statements, and other documents using word processing, spreadsheet, database, and/or presentation software.
Prepare responses to correspondence containing routine inquiries.
Read incoming memos, submissions, and reports to determine their significance and plan their distribution.
Review operating practices and procedures to identify potential improvements in workflow, reporting procedures, or expenditures.
Set up and oversee administrative policies and procedures for offices and/or organizations.
May supervise and train other clerical staff.