Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• Four years of experience with efficient data entry.
• Four years of experience preparing and delivering reports and other documents in support of project(s).
• Ability to obtain a SECRET clearance.

Responsibilities

• Analyze and process financial and accounting reports, deliverables, accounts payable, cost accruals, and disbursements.
• Review electronic and hard-copy records for accuracy, completeness, consistent data formatting, and data integrity.
• Analyze records and data to identify trends, patterns, and anomalies.
• Assist with scheduling and preparing program activities.
• Maintain spreadsheets for obligations, accounts payable, and disbursements.
• Attend organizational meetings, working groups, and briefings.
• Perform office support functions, including answering phones, distributing mail, maintaining calendars, data entry, scanning documents, and coordinating meetings and conference rooms.
• Configure spreadsheet data concerning movable property, vehicles, portable electronic devices, supplies, and first-class mail management.
• Create and file hard-copy and electronic office documents.
• Develop spreadsheets and tracking tools, and prepare reports and presentations using Microsoft Office products.
• Manage data for movable property, capitalized and non-capitalized property, portable electronic devices, first-class mail, and supplies.
• Track the preparation and delivery status of data and financial deliverables.
• Provide customer service to DEA stakeholders and respond to office inquiries.
• Perform other related administrative duties as assigned.
• Review procedures to confirm required documentation is completed and submitted for equipment, property, supplies, and first-class mail.
• Research and collect data to locate missing information.
• Process information using different word-processing packages.
• Receive and inspect equipment, affix barcodes, and generate inventory records.
• Resolve data discrepancies and/or recommend solutions.
• Track, organize, record, modify, identify, validate, analyze, and report financial and accounting data related to procurement of commodities, services, or supplies; intra-agency agreements; and account deliverables and receivables.
• Perform duties supporting the DEA Warehouse Mail Management Program, including reporting, tracking, analyzing, and training.
• Assist with inputting and maintaining employee profiles and managing inventory of supplies and equipment in IRMS (Warehouse Supply Management System).
• Assist in preparing and compiling acquisition packages.