Administrative Assistant - Tri-River

Mesa County•Grand Junction, CO

13d•Onsite

About The Position

The Administrative Assistant for the Tri-River area performs clerical and administrative work, including answering telephones, greeting the public, and assisting customers. The position creates documents, assists with and maintains web pages and social media, performs basic accounting duties, maintains files and supply inventory, and carries out other office functions. It also supports Extension Specialists in the Mesa County office and throughout the Tri-River Area. This is a full-time, 40-hour-per-week position with a regular schedule of 8 a.m. to 5 p.m., Monday through Friday. Occasional nights and weekends may be required based on program support, and Mesa County holiday schedules are observed. The position is required to work in person at the Mesa County office in Grand Junction, Colorado; hybrid work is not available. The role has no supervisory responsibilities. Employment conditions include a pre-employment criminal background check for new hires and travel. The employee must have a valid driver’s license, be able to obtain one, or have access to a licensed driver by the employment start date. The successful candidate must be legally authorized to work in the United States by the proposed start date; visa sponsorship is not available.

Requirements

High school diploma or GED.
Strong written communication skills, demonstrated through application materials.
Attention to detail and accurate data-entry skills, demonstrated through application materials.
Office management skills, including maintaining appropriate inventory and office equipment and anticipating office needs, demonstrated through previous work experience.
Financial math and cash-handling skills, demonstrated through application materials.
Experience and knowledge of CSU Extension and 4-H programs.
Valid driver’s license, ability to obtain a driver’s license, or access to a licensed driver by the employment start date.
Legal authorization to work in the United States by the proposed start date; visa sponsorship is not available.
Ability to travel.
Successful completion of a pre-employment criminal background check for new hires.

Nice To Haves

Working knowledge of social media.
Basic website management experience and ability to quickly learn new systems and software.
Ability to exercise good judgment and discretion in varied scenarios and adhere strictly to confidentiality.
Experience with QuickBooks software.
Effective communication and interpersonal skills, including conflict-resolution skills when assisting internal and external colleagues and community members.

Responsibilities

Answer telephones, provide information, and direct callers to appropriate resources.
Assist walk-in clients with paperwork and direct them to Specialists, Master Gardeners, information, or other appropriate resources.
Assist with County Fair activities, record keeping, and 4-H enrollments.
Maintain websites and create newsletters, flyers, and brochures to provide program information and resources.
Assist with collecting money, making deposits, and reconciling accounts.
Maintain office equipment, order supplies, and keep inventory on hand.
Determine website content and updates and prioritize tasks.
Prioritize and make decisions about clientele needs and appropriate ways to assist them.
Develop communication systems with colleagues to help ensure uninterrupted service for internal and external clientele.
Identify and assist Specialists with appropriately marketing, creating, and tracking programs.