Administrative Assistant

Venesco•Arlington, VA

15d

About The Position

The Administrative Assistant (Fiscal / Logistics) supports the DEA and Diversion programs with administrative and logistics activities. Duties include data configuration; drafting and editing correspondence; duplicating and managing electronic and hard-copy files; quality assurance of files and records; and other related administrative work. The position also supports the DEA Warehouse Mail Management Program through reporting, tracking, analysis, and training, and assists with employee profile maintenance and inventory management in IRMS (Warehouse Supply Management System).

Requirements

Four years of experience with efficient data entry.
Four years of experience preparing and delivering reports and other documents in support of project(s).
Ability to obtain a SECRET clearance.

Responsibilities

Analyze and process financial and accounting reports, deliverables, accounts payable, cost accruals, and disbursements.
Review electronic and hard-copy records for accuracy, completeness, consistent data formatting, and data integrity.
Analyze records and data to identify trends, patterns, and anomalies.
Assist with scheduling and preparing program activities.
Maintain spreadsheets for obligations, accounts payable, and disbursements.
Attend organizational meetings, working groups, and briefings.
Perform office support functions, including answering phones, distributing mail, maintaining calendars, data entry, scanning documents, and coordinating meetings and conference rooms.
Configure spreadsheet data concerning movable property, vehicles, portable electronic devices, supplies, and first-class mail management.
Create and file hard-copy and electronic office documents.
Develop spreadsheets and tracking tools, and prepare reports and presentations using Microsoft Office products.
Manage data for movable property, capitalized and non-capitalized property, portable electronic devices, first-class mail, and supplies.
Track the preparation and delivery status of data and financial deliverables.
Provide customer service to DEA stakeholders and respond to office inquiries.
Perform other related administrative duties as assigned.
Review procedures to confirm required documentation is completed and submitted for equipment, property, supplies, and first-class mail.
Research and collect data to locate missing information.
Process information using different word-processing packages.
Receive and inspect equipment, affix barcodes, and generate inventory records.
Resolve data discrepancies and/or recommend solutions.
Track, organize, record, modify, identify, validate, analyze, and report financial and accounting data related to procurement of commodities, services, or supplies; intra-agency agreements; and account deliverables and receivables.
Perform duties supporting the DEA Warehouse Mail Management Program, including reporting, tracking, analyzing, and training.
Assist with inputting and maintaining employee profiles and managing inventory of supplies and equipment in IRMS (Warehouse Supply Management System).
Assist in preparing and compiling acquisition packages.