Senior Administrative Assistant

Texas Health Resources•Denton, TX

5d•Onsite

About The Position

The Senior Administrative Assistant provides advanced administrative and operational support to management, a department, or projects at Texas Health Denton. The role responds to inquiries and operational issues, identifies appropriate resources for resolution, and builds relationships with internal departments, vendors, and customers to coordinate services and follow up on matters. It may include receptionist duties and serving as a liaison for purchasing, payroll, facilities, equipment, or information systems activities. The position supports policies and procedures, documentation revisions, meeting minutes, database maintenance, data entry, and data integrity. It uses office and advanced software to produce correspondence, reports, spreadsheets, presentations, graphics, educational materials, and other documents. The role may assist with budgeting, expense tracking, financial reporting, and limited funds disbursement; manage schedules, calendars, travel, meetings, and deadlines; and monitor departmental activities or lead and support projects. Other duties may be assigned. The position is based at Texas Health Denton and has core hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Texas Health Denton is a 255-bed, full-service hospital with more than 1,100 employees and 486 physicians on its medical staff. Texas Health Resources describes its mission as improving the health of the people in the communities it serves and notes career growth and professional development opportunities and benefits.

Requirements

High school diploma or equivalent.
Five years of experience supporting a department, supervisor, or projects.
Advanced office software skills and experience with office and desktop publishing applications, including PowerPoint, Excel spreadsheet creation, presentation software, and collaboration platforms such as Microsoft Teams.
Proven experience producing business correspondence, including letters, memos, and written and statistical reports.
Proven mathematical skills to collect, manipulate, and analyze financial or statistical data.
Good project management and organizational skills.
Excellent verbal, written communication, and interpersonal skills.
Ability to give instructions and clearly explain problems or situations.

Responsibilities

Respond to inquiries and resolve daily operational problems by identifying appropriate resources; may perform receptionist duties for management or the department.
Coordinate with internal personnel and departments, vendors, or customers to follow up on issues, obtain services, and finalize plans or agreements.
Act as the departmental or functional liaison for purchasing, payroll, facilities, equipment, or information systems activities.
Maintain manuals, educational materials, mailing lists, and applicable logs, such as mail, visitor, or licensing logs.
Assist management with policies and procedures, documentation revisions, and meeting minutes.
Use databases and advanced software to create routine and non-routine reports, correspondence, documents, presentations, graphics, educational materials, and other materials requiring research or data analysis.
Perform data entry as needed and may maintain the integrity of unit databases, reports, or documents.
Communicate management instructions to staff, facilitate workflow, and follow up on problems; may enter information, articles, or reports on department or functional websites.
Assist with budget development and expense tracking, enter or compile data for budget reports, and may support financial goals or accounts payable and receivable.
Identify problems and propose resolutions; may disburse limited departmental funds without immediate management approval.
Serve as liaison for projects or supervisors and may train department staff in specific skills or perform data management, research, or reporting.
Manage departmental or management schedules and calendars; arrange travel and accommodations, schedule rooms, communicate itineraries, and resolve scheduling conflicts.
Prepare and distribute communications about meetings, classes, seminars, and other events; monitor deadlines and coordinate presentations and materials.
Monitor departmental activities or serve as a project lead; participate in project committees, summarize meeting results, and proactively recommend resolutions or changes to project leadership or management.
Perform other duties as assigned.