Administrative Assistant
Kris Konstruction•Baldwin, MD
About The Position
We are seeking a highly organized and motivated Administrative Assistant to support the smooth functioning of the showroom and office through a variety of administrative and operational tasks. The ideal candidate is proactive, detail-oriented, able to work efficiently in a fast-paced environment, and willing to take on varied responsibilities.
Requirements
- Strong organizational skills and attention to detail.
- Excellent communication skills and phone etiquette.
- Ability to multitask and prioritize tasks effectively.
- Proficiency with Microsoft Office Suite and general office equipment.
- Very strong proficiency with Excel.
- Self-starter.
Nice To Haves
- Prior administrative or office experience.
- Collections experience.
Responsibilities
- Answer and direct incoming calls to the appropriate team member or department.
- Open and close the showroom during business hours, Monday through Friday, 9 AM to 5 PM.
- Maintain inventory of office supplies and marketing materials.
- Organize the showroom and assist with putting away shipments.
- Coordinate monthly cleaning and landscaping for the showroom.
- Perform data entry accurately and in a timely manner.
- Prepare and send warranty paperwork as needed.
- Assist with miscellaneous tasks requested by the owner, VP, or managers.
- Assist the billing office with invoicing and follow up with customers on outstanding payments.
- Send checks to mortgage companies for endorsement and update files with required documentation or comments.
- Maintain up-to-date records of jobs on collections.
Benefits
- Paid vacation that accrues annually.
- Three paid sick days per year.
- Access to health insurance after 60 days of employment.
- Simple IRA with company match after 12 months.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
