Sr. Administrative Assistant

Capital One • McLean, VA

15d

About The Position

Capital One is seeking an exceptionally bright, multitasking, self-motivated experienced administrative support professional to support executives in a fast-paced, tech-savvy environment. The role partners with multiple executives to manage administrative tasks so they can focus on department and company goals. Flexibility, adaptability, resourcefulness, autonomy, and problem-solving are important as demands and priorities change. Acting as a gatekeeper and extension of executive leaders, the assistant is pivotal to maintaining an efficient, productive, and positive team.

The position involves a broad range of administrative functions, including strategically managing complex executive schedules, arranging travel, preparing expense reports, and disseminating information. The assistant communicates in a personable and effective manner and prepares and proofreads written materials with strong grammar and composition. The role also helps foster a fun, team-oriented work environment.

The listed full-time annual salary ranges are $80,900–$92,300 in McLean, Virginia, and $88,200–$100,700 in New York, New York. Salaries for other locations depend on the applicable location pay range. Capital One offers a comprehensive set of health, financial, and other benefits; eligibility varies by employment status and management level. Capital One will not sponsor a new applicant for employment authorization for this position.

Requirements

• High school diploma, GED, or equivalent certification.
• At least 2 years of administrative experience.
• At least 2 years of experience using Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Nice To Haves

• Associate degree.
• At least 5 years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• At least 3 years of calendar management experience supporting multiple executives.
• At least 1 year of meeting and event planning experience.
• Experience setting up video-conferencing and Zoom/Skype technology for meeting users.
• Experience planning ahead and managing time effectively.
• Excellent written and verbal communication skills.
• Excellent organizational skills.

Responsibilities

• Manage daily calendars for multiple executives and adjust or prioritize schedules in response to last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video, and other services for meetings and conferences.
• Coordinate travel arrangements and prepare expense reports using Capital One systems.
• Drive team activities and events, including all-hands and team meetings, conferences, supply ordering, and social events.
• Prepare professional business communications, including memos, letters, and emails.
• Build and maintain good business relationships with executives and administrative staff across the organization.
• Perform general administrative duties, including copying and distributing mail, and support ad hoc projects, committees, and group events.
• Promote a fun and team-oriented work environment.

Benefits

• Comprehensive, competitive, and inclusive health, financial, and other benefits that support total well-being; eligibility varies by full-time or part-time status, exempt or non-exempt status, and management level.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED