Sr Administrative Assistant

Principal Financial Group • Des Moines, IA

3d • Hybrid

About The Position

Principal is seeking a Sr Administrative Partner to support and partner with the Chief Investment Officer for Global Real Estate Securities and provide additional support to the leader’s direct reports. The role manages executive schedules, coordinates meetings and communications, assists with reports and onboarding, arranges travel, manages expenses and invoices, and supports departmental technology and information processes. The position may also contribute to department or business-wide projects and requires effective partnerships across the organization and with external business partners. The role is offered in-office or hybrid in Des Moines, Iowa, with the arrangement determined in partnership with the leader. The position requires compliance with the Investment Code of Ethics where applicable to Principal Asset Management roles.

Requirements

• High school diploma.
• At least 4 years of related experience.
• Strong verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to gather and consolidate data from various sources.
• Ability to set priorities, handle multiple tasks, and meet deadlines.
• Flexibility and adaptability to rapidly changing priorities.
• Ability to handle confidential information.
• Keyboarding skills and adaptability with computer, web, and mobile business applications.
• Proficiency in Windows-based computer applications, including Microsoft Office, and operation of office equipment.

Responsibilities

• Independently manage leaders’ schedules, respond to invitations and requests, prioritize commitments, and negotiate suitable meeting times.
• Coordinate meetings, including scheduling, room setup, catering, agendas, pre-meeting materials, presentation materials, meeting notes, action items, and follow-up.
• Handle communications on behalf of supported leaders and create and maintain distribution lists.
• Coordinate, draft, and edit monthly reports; order supplies; manage role and access requests; and support onboarding by ordering technology, arranging information access and security, and scheduling meetings.
• Research and book travel in partnership with supported leaders.
• Manage expenses, including submitting or approving purchase and travel card expenses, tracking department expenses, and submitting invoices.
• Manage information across technology channels, handle requests for new technology, maintain department and team shared sites, and support information workflows.
• Provide high-level training and guidance on navigating technology platforms.
• Contribute to business-value-driven department or business-wide projects as needed.
• Build effective partnerships throughout the organization and with external business partners.
• Acquire new skills proactively and adapt to evolving responsibilities.

Benefits

• Hourly employees accrue Personal Time Off (PTO) each pay period for vacation, personal needs, or short-term illness.
• Pension eligible.
• Employees may participate in a bonus program; the posting also describes broader competitive benefit offerings designed to support physical, financial, and social well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED