Sr. Administrative Assistant

New York Oncology Hematology • Clifton Park, NY

4d

About The Position

The Sr. Administrative Assistant is a key administrative partner to the Practice Administrator and Practice Leadership Team across multiple clinical locations. The position provides high-level administrative, operational, and project coordination support to help ensure efficient day-to-day practice operations. It serves as a central point of coordination among site leaders, corporate departments, providers, and staff, while maintaining confidentiality and professionalism. The role requires exceptional organizational skills, independent judgment, strong communication abilities, and the capacity to manage multiple priorities in a healthcare environment. The employee supports and adheres to NYOH’s Core Values and Compliance Program, including the Code of Ethics and Business Standards.

The position supports leadership, multi-site operations, provider and staff scheduling, projects and special initiatives, human resources coordination, and office administration. The stated pay range is $24–$32 per hour. The practice describes opportunities for professional growth and continuing education, a collaborative team, multiple Capital Region locations, and involvement in clinical trials.

Requirements

• High school diploma or equivalent required.
• Minimum five years of progressively responsible administrative support experience required.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong organizational, project coordination, communication, and problem-solving skills.
• Ability to manage multiple priorities and deadlines with minimal supervision.
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.

Nice To Haves

• Associate degree in Business Administration, Healthcare Administration, or a related field preferred.
• Previous healthcare, medical practice, physician group, or multi-site administrative experience preferred.
• Experience supporting senior leaders, executive teams, or operational leadership preferred.

Responsibilities

• Provide high-level administrative support to the Practice Administrator and Practice Leadership Teams across multiple practice locations.
• Assist in identifying clinical coverage gaps.
• Maintain complex calendars, schedule meetings, and coordinate appointments for the Practice Administrator.
• Coordinate leadership meetings, management meetings, and special committees, including preparing agendas and materials, recording minutes, and following up on action items.
• Coordinate provider expense reimbursement submissions and related documentation.
• Compose, prepare, edit, and proofread correspondence, reports, presentations, meeting materials, and organizational communications.
• Maintain confidentiality of sensitive employee, operational, financial, and organizational information.
• Assist with coordination and communication of operational initiatives, practice-wide projects, and organizational priorities.
• Track leadership action items, operational deadlines, and project milestones to support timely completion.
• Support implementation of process improvement initiatives and operational efficiencies.
• Assist with emergency preparedness planning, business continuity documentation, and maintenance of operational resource materials.
• Coordinate provider schedules, monthly on-call schedules, time-off requests, holiday rotations, and related communications.
• Maintain vacation, time-off, and on-call accrual records and distribute schedules as appropriate.
• Assist with meeting scheduling, conference room reservations, and coordination of multi-site leadership activities.
• Assist in monitoring project timelines, deliverables, and implementation activities.
• Maintain accurate records, databases, spreadsheets, and tracking tools used by leadership.
• Help leadership collect, organize, and analyze information to support decision-making.
• Coordinate interview schedules and candidate communications as requested by leadership.
• Maintain organizational charts, staff directories, and department contact lists.
• Support employee engagement, recognition, and leadership-sponsored staff events.
• Order and maintain inventory of office, printer, and administrative supplies.
• Coordinate vendor interactions, service requests, and administrative purchasing activities.
• Establish and maintain organized electronic and paper filing systems, ensuring records are current, secure, and accessible.
• Perform additional duties and projects as assigned.

Benefits

• Professional growth and continuing education opportunities
• Collaborative and compassionate team
• Multiple locations throughout the Capital Region
• Opportunity to contribute to clinical trials

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED