Administrative Assistant

Great Dane • Kewanee, IL

15d • Onsite

About The Position

The Administrative Assistant manages the front desk and provides general administrative support to a manufacturing plant. The role is the primary point of contact for visitors, vendors, clients, drivers, employees, and callers, while supporting daily administrative needs and plant operations. The position also provides basic administrative support to HR, including preparing new-hire packets and assisting with required paperwork, and handles sensitive information confidentially.

Work is typically on site during hours that coincide with day-shift production hours. Approximately 95% of the time is spent in an office environment performing data entry and using office equipment, the telephone, and a computer; approximately 5% is spent walking throughout the manufacturing plant to perform various tasks. The employee must dress and present themselves professionally.

Requirements

• High school diploma or equivalent.
• 2–4 years of relevant work experience, or an equivalent combination of education and training.
• Highly effective time-management and organizational skills to manage multiple tasks and respond to requests across departments.
• Effective reception and telephone communication skills.
• Proficiency in Microsoft Office products, including advanced data functions in Excel.
• Effective data-entry skills that support accurate and timely information.
• Analytical skills, including the ability to collect and analyze data and present findings.
• Strong organizational skills and attention to detail.
• Ability to use office equipment effectively and efficiently.
• Ability to maintain strict confidentiality.
• Strong customer-service orientation and a professional, friendly demeanor.
• Ability to identify and resolve problems in a timely, effective manner.
• Strong verbal, written, and interpersonal skills.
• Ability to see, walk, speak, hear, sit, and perform other physical activity consistent with the job tasks and working conditions.
• Ability to use hands for tasks such as writing, keyboarding, using a computer and office equipment, and using the telephone.
• Ability to work in a constant state of alertness.

Responsibilities

• Greet and assist visitors, vendors, delivery drivers, employees, and callers professionally and welcomingly.
• Answer incoming calls and direct them to the appropriate person or department.
• Provide required personal protective equipment (PPE) to visitors and ensure visitor sign-in procedures are completed.
• Sort and distribute incoming mail and assist with shipping documentation as needed.
• Receive customer inquiries or concerns and direct them to the appropriate department.
• Assist with scheduling meetings and preparing conference rooms as needed.
• Perform clerical duties, including filing, copying, scanning, and data entry.
• Provide general administrative support to other departments as needed.
• Maintain and monitor office, breakroom, conference room, and training room supplies.
• Maintain a professional, organized, and welcoming reception area.
• Maintain confidentiality when handling employee, business, and other sensitive information.
• Provide basic administrative support to HR, including preparing new-hire packets and assisting with required paperwork.
• Perform other duties as assigned.

Benefits

• Competitive compensation.
• Benefits including dental, vision, and medical coverage with employer contributions.
• Retirement programs, including a Pension Plan and a 401(k) Plan with employer match.
• Tuition reimbursement.
• Paid holidays and vacation.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED