Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• High school diploma with additional general business training.
• Two or more years of experience in administrative support and/or customer service.
• Extensive knowledge of PC and Microsoft applications.
• Willingness to learn additional computer software as required.
• Valid driver’s license.
• Good written and verbal communication skills.
• Ability to work as a team player and handle multiple priorities efficiently and accurately for numerous team members.
• Discretion in handling confidential information.

Nice To Haves

• Pennsylvania notary public.

Responsibilities

• Manage senior management’s active business and personal calendars and schedules, handle matters that do not require their direct attention, and follow up proactively.
• Manage special projects independently or as part of a team to complete critical deliverables.
• Compile and organize information; compose, prepare, and edit correspondence; coordinate and schedule meetings; prepare agendas and materials; take minutes; and follow up on action items for senior management and development project meetings and committees.
• Coordinate outside commitments, meetings, travel, conferences, license renewals, and event planning, including scheduling, room reservations, food and beverage service, and videoconferencing arrangements; ensure management has relevant files and is prepared.
• Maintain office and kitchen supply inventory and organization for High Associates Ltd. coworkers, including supplies for copiers and the HP Plotter Machine; schedule equipment repairs and maintenance; and liaise with the approved printing service.
• Assist HREG Finance with monthly commercial tenant rent up-charges; process monthly services-rendered invoices for the Lancaster and Rossmoyne shared offices; enter tenant rebills, HA department invoices, and non-cash adjustments; and post commercial late charges in MRI.
• Coordinate annual Commercial Tenant Survey results for each property, make minor survey edits as needed, work with property managers to identify property-specific questions, and compile and share reports to address tenant concerns.
• Coordinate the HREG Annual Tenant Appreciation Golf Outing with the Marketing Events Manager and planning committee, including registration, golf courses, meals, post-event activities, volunteers, and event communications.
• Maintain expense reports for company credit card expenses by gathering receipts, coding expenses, and scanning and saving receipts with the report.
• Provide phone coverage for HA Property Services as needed and enter maintenance requests.
• Assist with coding and processing invoices for payment for Client Service Teams Projects and Marketing Events.
• Serve as backup for the Administrative Coordinator for Residential/Development.
• Maintain archived files and manage file requests.
• Perform other duties and assignments as assigned.

Benefits

• Medical, dental, and vision coverage for full-time coworkers.
• Vacation for regular full-time coworkers, earned annually on the anniversary date, with the ability to carry over a portion of hours into the next anniversary year.
• 401(k) retirement plan with company match up to 6%.
• Tuition assistance with 100% reimbursement for approved, job-related courses and degree programs approved in advance by a supervisor.
• Employee Assistance Program offering professional, confidential assistance for personal issues affecting coworkers or eligible dependents.
• High Family Foundation Scholarship for eligible coworkers’ children, with awards of $5,000 for each year enrolled in an accredited two- or four-year degree program.
• Good Measure Award recognizing individuals or teams who exemplify The High Philosophy and go beyond normal job responsibilities.