Administrative Assistant, Arts & Sciences

A-B Tech Careers • Asheville, NC

5d

About The Position

The Administrative Assistant provides administrative support to the Arts & Sciences Division and the Dean of Arts & Sciences. The role supports course administration, payroll requests, faculty workload reporting, adjunct agreements, building maintenance and IT work orders, meeting coordination, webpage maintenance, procurement, and organization of shared spaces. The position uses a range of software to facilitate division operations and contributes to the College Vision, Mission, Values, and RISE statement.

Nice To Haves

• Bachelor’s degree.
• Experience in an administrative support position related to Instructional Services in higher education.
• Experience with Colleague software.
• Experience in a high-volume office setting.
• Microsoft Office Specialist Certification.
• Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language.

Responsibilities

• Inputs class schedules for academic departments, including cancelling courses, changing instructors, linking co-requisite courses, and notifying students of course changes.
• Compiles and submits payroll requests for part-time instructors, staff, and student workers.
• Prepares faculty workload reports for full-time and part-time faculty and writes adjunct agreements.
• Prepares and follows up on work orders related to building maintenance and IT issues.
• Uses Microsoft Office, Colleague, E-Procurement, 25Live, PeopleAdmin, and School Dude to facilitate division operations.
• Keeps up to date on policies and procedures.
• Schedules and books meetings, creates online meeting platforms, and records and distributes minutes for biweekly Chair meetings and monthly Division meetings.
• Maintains the division webpage.
• Maintains and organizes breakrooms, storage rooms, mailrooms, bulletin boards, and common areas in the Elm and Sycamore buildings.
• Handles E-procurement orders and reconciles charges.
• Contributes to the College Vision, Mission, Values, and RISE statement.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed