Administrative Assistant II - Arts & Humanities

Kentucky Community and Technical College System • Bowling Green, KY

9d • Onsite

About The Position

The Administrative Assistant II provides administrative support to the Dean of Arts & Humanities and the Arts & Humanities Division at Southcentral KY Community & Technical College. The role works closely with the Dean and helps keep the division running by coordinating schedules and meetings, preparing reports and correspondence, and providing general administrative support. The position is on-site, has standard hours of 37.5 per week, and a 12-month contract term.

Requirements

• Associate degree in a related field and one year of experience, or equivalent.
• Excellent organizational, customer service, written, and verbal communication skills.
• Proficiency in Microsoft Office and comfort using current technology and computer applications.
• Ability to work effectively in a fast-paced, team-oriented environment.
• Experience handling confidential information professionally and discreetly.
• Strong problem-solving skills, initiative, attention to detail, and a strong work ethic.
• Ability to prioritize and manage multiple tasks, meet deadlines, and adjust to changing priorities.
• Ability to work effectively independently and as part of a team.

Nice To Haves

• Experience with Microsoft Excel, PeopleSoft, and Blackboard.

Responsibilities

• Prepare reports, meeting minutes, correspondence, and files.
• Manage appointment schedules, meeting arrangements, and itineraries.
• Track the division budget, compile data, order supplies and equipment, and maintain expenditure totals.
• Prepare adjunct instructor contracts and faculty overloads.
• Assist with developing and improving office procedures.
• Perform other duties as assigned.

Benefits

• Health, vision, and dental coverage for employees and their families.
• Tuition reimbursement or waiver for employees, spouses, and dependents.
• 403(b) retirement plan with a 10% employer match when the employee contributes 5%.
• Vacation and sick time.
• Work-life balance.
• 9.5 paid holidays.
• Two weeks of institutional closing pay during the last two weeks of December for qualifying positions.
• Employee Assistance Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree