Administrative Assistant II - Arts & Humanities
About The Position
The Administrative Assistant II provides administrative support to the Dean of Arts & Humanities and the Arts & Humanities Division at Southcentral Kentucky Community and Technical College. The role coordinates schedules and meetings, prepares reports and correspondence, maintains files, tracks the division budget, compiles data, orders supplies and equipment, and maintains expenditure totals. It also prepares adjunct instructor contracts and faculty overloads and assists with developing and improving office procedures. The position is on-site at the Main campus, with standard hours of 37.5 per week under a 12-month contract. The role requires strong organizational, customer service, communication, problem-solving, and technology skills, as well as the ability to handle confidential information, manage changing priorities, and work independently and collaboratively in a fast-paced environment.
Requirements
- Associate degree in a related field and one year of experience, or equivalent.
- Excellent organizational, customer service, written, and verbal communication skills.
- Proficiency in Microsoft Office and comfort using current technology and computer applications.
- Ability to work effectively in a fast-paced, team-oriented environment.
- Experience handling confidential information with professionalism and discretion.
- Strong problem-solving skills, initiative, attention to detail, and a strong work ethic.
- Ability to prioritize and manage multiple tasks, meet deadlines, and adjust to changing priorities.
- Ability to work effectively independently and as part of a team.
Nice To Haves
- Experience with Microsoft Excel, PeopleSoft, and Blackboard.
Responsibilities
- Provide administrative support to the Dean of Arts & Humanities and the Arts & Humanities Division.
- Prepare reports, meeting minutes, correspondence, and files.
- Manage appointment schedules, meeting arrangements, and itineraries.
- Track the division budget, compile data, order supplies and equipment, and maintain expenditure totals.
- Prepare adjunct instructor contracts and faculty overloads.
- Assist with developing and improving office procedures.
- Perform other duties as assigned.
Benefits
- Exceptional health care, vision, and dental coverage for the employee and family.
- Tuition reimbursement or waiver for the employee, spouse, and dependents.
- 403(b) retirement plan with a 10% employer match when the employee contributes 5%.
- Vacation and sick time.
- Work-life balance.
- 9.5 paid holidays.
- Two weeks of institutional closing pay during the last two weeks of December for qualifying positions.
- Employee Assistance Program.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
