VCUarts Fine Arts - Administrative Office Assistant

Virginia Commonwealth University•Richmond, VA

8d•$20 - $23•Onsite

About The Position

The School of the Arts is hiring an Administrative Office Assistant to provide day-to-day administrative and organizational support to the Chairs and Departments of Fine Arts, Art History, and Art Education. The position is based in the Fine Arts administrative office, with support for the Art History and Art Education Chairs as needed throughout the academic year. The role reports to the Chair of the Department of Fine Arts. The assistant coordinates meetings, appointments, calendars, and scheduling; supports meeting preparation and follow-up; and helps plan and carry out student-centered events, visiting artist programs, recruitment activities, and other departmental initiatives. The role works with VCUarts offices to align recruitment-related activities and ensure communications follow School and University standards. The assistant is a professional point of contact for students, alumni, donors, faculty, staff, visitors, and other community members. Duties also include maintaining administrative records and files, monitoring supplies and coordinating purchases, helping document events and prepare basic promotional materials when needed, and maintaining an organized and welcoming office. Support for Art Education may include coordinating aspects of summer camps. The position also performs routine clerical and administrative functions and other related duties as assigned. This is a fully on-site position; all duties must be performed on campus. Remote and hybrid arrangements are not available. The position averages 29 hours per week and pays $20–$23 per hour.

Requirements

Bachelor’s degree or an equivalent combination of education, experience, and training.
Experience working effectively in a fast-paced office environment with a solutions-oriented approach.
Proficiency with Microsoft Office and Google Workspace.
Excellent organizational and time-management skills, including the ability to manage multiple priorities effectively.
Excellent written and verbal communication skills.
Strong attention to detail and accuracy.
Professional, collaborative, and service-oriented demeanor.
Ability to work in and foster an environment of respect, professionalism, and civility with faculty, staff, and students from all backgrounds and experiences, or commitment to do so as a VCU staff member.

Nice To Haves

Two or more years of experience in a similar administrative role.
Experience working in a university, arts organization, or other creative environment.
Experience or background in the arts.
Graphic design skills and experience preparing promotional or informational materials.
Photography skills, particularly experience documenting events and activities.

Responsibilities

Provide day-to-day administrative and organizational support to the Chairs and Departments of Fine Arts, Art History, and Art Education.
Coordinate departmental meetings, appointments, calendars, and scheduling, and assist with meeting preparation and follow-up.
Help plan, prepare for, and execute student-centered events, visiting artist programs, recruitment activities, and other departmental events and initiatives.
Coordinate with VCUarts offices to align recruitment-related activities.
Serve as a welcoming and professional point of contact for prospective and current students, alumni, donors, faculty, staff, visitors, and other community members.
Maintain departmental files, planning documents, calendars, and administrative records in accordance with document-retention policies and confidentiality expectations.
Monitor office and event supply needs and coordinate purchasing through appropriate school and university processes.
When needed, assist with event photography and prepare departmental flyers, announcements, and other basic promotional materials; coordinate with the VCUarts Office of Communications regarding branding and approved language.
Help maintain an organized, welcoming, and professional office environment.
Support Art Education by partnering with faculty and staff to coordinate aspects of summer camps.
Perform routine clerical and administrative functions in accordance with university procedures and guidelines, and other related duties as assigned.