Administrative Assistant IV, UNLV College of Fine Arts [R0153915]

Nevada System of Higher Education•Las Vegas, NV

1d•$50,154

About The Position

The Administrative Assistant IV provides advanced administrative support to the Dean’s staff and coordinates scholarships for the UNLV College of Fine Arts. The position prepares and audits scholarship requests, prescreens Dean’s Office scholarship applications, and creates spreadsheet data for eligible applicants for Scholarship Committee consideration. It also assists with preparing and processing budgetary forms needed for the Dean’s Office’s financial business, including period activity pay, journal vouchers, P-Card reconciliation, purchase requisitions, deposit transmittal forms, spend authorizations, and associated expense reports. The position serves as the liaison for College of Fine Arts scholarship information and collaborates with departmental representatives, Dean’s Office staff, the FAS Office, the Foundation, the CFA Director of Development, the CFA Communications Director, and CFA Recruitment specialists. It also provides technical support for Dean’s Office scholarship interviews. Employment is contingent upon successfully completing a pre-employment criminal background and/or credit check. The recruitment closes at midnight Pacific Standard Time on November 10, 2026, and may close earlier based on application volume. Applicants must submit a letter of interest and detailed resume electronically through Workday. The position is classified, exempt status is No, and the full-time equivalent is 100%.

Requirements

The posting lists graduation from high school or equivalent and four years of progressively responsible relevant work experience in one or more specified areas, or one year of experience as an Administrative Assistant III in Nevada State service, or an equivalent combination of education and experience. The posting states that, under Executive Order 2026-002, all minimum qualifications are waived for this position until December 31, 2026.
Relevant experience areas listed include providing administrative or program support to professional staff and management; performing secretarial duties for a manager; coordinating communications between a manager, staff, and program clientele; supervising subordinate staff; and researching information from internal and external sources.
Successful completion of a pre-employment criminal background and/or credit check is required.
Applicants must submit a letter of interest and a detailed resume listing qualifications and experience. Applications must document education, including high school, and experience, and must be complete to be considered.

Responsibilities

Provide advanced administrative support to the Dean’s staff.
Coordinate College of Fine Arts scholarships.
Prepare and audit scholarship requests.
Prescreen Dean’s Office scholarship applications.
Create spreadsheet data on eligible applicants for Scholarship Committee consideration.
Assist with preparing and processing budgetary forms for the Dean’s Office, including period activity pay, journal vouchers, P-Card reconciliation, purchase requisitions, deposit transmittal forms, spend authorizations, and associated expense reports.
Serve as the liaison for College of Fine Arts scholarship information.
Collaborate with departmental representatives, Dean’s Office staff, the FAS Office, the Foundation, the CFA Director of Development, the CFA Communications Director, and CFA Recruitment specialists.
Provide technical support for Dean’s Office scholarship interviews.