Administrative Assistant 1 | Veterinary Clinical Sciences

Washington State University•Pullman, WA

9d•$3,565 - $4,746

About The Position

The Administrative Assistant supports the College of Veterinary Medicine within Clinical Instructional Services (CIS), providing high-level administrative and operational support and coordinating administrative, personnel, fiscal, instructional, and logistical functions for DVM clinical laboratory activities. The role serves as a primary contact for humane societies, university departments, faculty, staff, and DVM students, coordinating animal recruitment, scheduling, transportation, communications, and other laboratory needs. It maintains records, inventory, calendars, expenses, patient medical files, access credentials, and required legal and regulatory documentation. The position coordinates and manages IACUC documentation, ensures required paperwork is completed for animals participating in DVM instructional laboratories, develops and maintains standard operating procedures, and supports compliance with applicable university and regulatory requirements. It also provides confidential administrative support to the CIS Supervisor and DVM, assists with special projects, and performs general clerical and organizational duties. The position regularly exercises independent judgment and discretion to manage competing priorities, resolve administrative issues, and coordinate department activities.

Requirements

High school diploma or equivalent and one year of clerical, office, or administrative experience, or equivalent education/experience.

Responsibilities

Provide high-level administrative and operational support to Clinical Instructional Services and coordinate administrative, personnel, fiscal, instructional, and logistical functions supporting DVM clinical laboratory activities.
Serve as a primary point of contact for humane societies, university departments, faculty, staff, and DVM students.
Coordinate animal recruitment, scheduling, transportation, communications, and other laboratory needs.
Maintain records, inventory, calendars, expenses, patient medical files, access credentials, and required legal and regulatory documentation.
Coordinate and manage IACUC documentation and ensure required paperwork is completed for animals participating in DVM instructional laboratories.
Develop and maintain standard operating procedures and support compliance with applicable university and regulatory requirements.
Provide confidential administrative support to the CIS Supervisor and DVM.
Assist with special projects and perform general clerical and organizational duties.
Exercise independent judgment and discretion to manage competing priorities, resolve administrative issues, and coordinate department activities.