Administrative Assistant 1 | Veterinary Clinical Sciences

Washington State University•Pullman, WA

7d•Onsite

About The Position

The Administrative Assistant 1 supports the College of Veterinary Medicine within Clinical Instructional Services (CIS), providing high-level administrative and operational support for DVM clinical laboratory activities. The role coordinates administrative, personnel, fiscal, instructional, and logistical functions and serves as a primary point of contact for humane societies, university departments, faculty, staff, and DVM students. Duties include coordinating animal recruitment, scheduling, transportation, communications, and other laboratory needs; maintaining records, inventory, calendars, expenses, patient medical files, access credentials, and legal and regulatory documentation; and coordinating IACUC documentation to ensure paperwork is completed for animals participating in instructional laboratories. The position develops and maintains standard operating procedures and supports compliance with university and regulatory requirements. It also provides confidential administrative support to the CIS Supervisor and DVM, assists with special projects, and performs clerical and organizational duties. The role regularly requires independent judgment and discretion in balancing priorities, resolving administrative issues, and coordinating department activities. This is a permanent, full-time position in Pullman, Washington, and is eligible for overtime.

Requirements

High school diploma or equivalent and one year of clerical, office, or administrative experience, or equivalent education/experience.
Applicants must upload a resume and cover letter.
Employment eligibility verification is required for all new employees.
The position requires a background check.

Responsibilities

Provide administrative and operational support to Clinical Instructional Services and the College of Veterinary Medicine.
Coordinate administrative, personnel, fiscal, instructional, and logistical functions supporting DVM clinical laboratory activities.
Serve as a primary point of contact for humane societies, university departments, faculty, staff, and DVM students.
Coordinate animal recruitment, scheduling, transportation, communications, and other laboratory needs.
Maintain records, inventory, calendars, expenses, patient medical files, access credentials, and legal and regulatory documentation.
Coordinate IACUC documentation and ensure required paperwork is completed for animals participating in DVM instructional laboratories.
Develop and maintain standard operating procedures and support compliance with university and regulatory requirements.
Provide confidential administrative support to the CIS Supervisor and DVM.
Assist with special projects and perform general clerical and organizational duties.
Use independent judgment and discretion to manage competing priorities, resolve administrative issues, and coordinate department activities.