Full-Time Administrative Assistant

High Associates • Lancaster, PA

11d • Onsite

About The Position

High Associates Ltd. is seeking a full-time Administrative Assistant to provide advanced, diversified, and confidential administrative support to its Commercial Asset Management team. The position requires strong technical, communication, and interpersonal skills, as well as independent judgment and discretion. Under limited supervision, the Administrative Assistant handles routine and non-routine duties concurrently, plans and completes work in a timely and professional manner, and supports the organization’s mission, vision, and values. The ideal candidate is confident, proactive, flexible, and adaptable.

The position is based at High Associates’ corporate office at 1853 William Penn Way in Greenfield, Lancaster, Pennsylvania. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The starting rate is $24.00 per hour, with potential for an increase based on experience.

Requirements

• High school diploma with additional general business training.
• Two or more years of experience in administrative support and/or customer service.
• Extensive knowledge of PC and Microsoft applications.
• Willingness to learn additional computer software as required.
• Valid driver’s license.
• Good written and verbal communication skills.
• Ability to work as a team player and handle multiple priorities efficiently and accurately for numerous team members.
• Discretion in handling confidential information.

Nice To Haves

• Pennsylvania notary public.

Responsibilities

• Manage senior management’s active business and personal calendars and schedules, handle matters that do not require their direct attention, and follow up proactively.
• Manage special projects independently or as part of a team to complete critical deliverables.
• Compile and organize information; compose, prepare, and edit correspondence; coordinate and schedule meetings; prepare agendas and materials; take minutes; and follow up on action items for senior management and development project meetings and committees.
• Coordinate outside commitments, meetings, travel, conferences, license renewals, and event planning, including scheduling, room reservations, food and beverage service, and videoconferencing arrangements; ensure management has relevant files and is prepared.
• Maintain office and kitchen supply inventory and organization for High Associates Ltd. coworkers, including supplies for copiers and the HP Plotter Machine; schedule equipment repairs and maintenance; and liaise with the approved printing service.
• Assist HREG Finance with monthly commercial tenant rent up-charges; process monthly services-rendered invoices for the Lancaster and Rossmoyne shared offices; enter tenant rebills, HA department invoices, and non-cash adjustments; and post commercial late charges in MRI.
• Coordinate annual Commercial Tenant Survey results for each property, make minor survey edits as needed, work with property managers to identify property-specific questions, and compile and share reports to address tenant concerns.
• Coordinate the HREG Annual Tenant Appreciation Golf Outing with the Marketing Events Manager and planning committee, including registration, golf courses, meals, post-event activities, volunteers, and event communications.
• Maintain expense reports for company credit card expenses by gathering receipts, coding expenses, and scanning and saving receipts with the report.
• Provide phone coverage for HA Property Services as needed and enter maintenance requests.
• Assist with coding and processing invoices for payment for Client Service Teams Projects and Marketing Events.
• Serve as backup for the Administrative Coordinator for Residential/Development.
• Maintain archived files and manage file requests.
• Perform other duties and assignments as assigned.

Benefits

• Medical, dental, and vision coverage for full-time coworkers.
• Vacation for regular full-time coworkers, earned annually on the anniversary date, with the ability to carry over a portion of hours into the next anniversary year.
• 401(k) retirement plan with company match up to 6%.
• Tuition assistance with 100% reimbursement for approved, job-related courses and degree programs approved in advance by a supervisor.
• Employee Assistance Program offering professional, confidential assistance for personal issues affecting coworkers or eligible dependents.
• High Family Foundation Scholarship for eligible coworkers’ children, with awards of $5,000 for each year enrolled in an accredited two- or four-year degree program.
• Good Measure Award recognizing individuals or teams who exemplify The High Philosophy and go beyond normal job responsibilities.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED