Full-Time Administrative Assistant

The High Companies • Lancaster, PA

10d • Onsite

About The Position

High Associates Ltd. is seeking an Administrative Assistant to provide advanced, diversified, and confidential administrative support to its Commercial Asset Management team. Working under limited supervision, this position performs routine and non-routine duties concurrently and requires sound judgment, discretion, technical and communication skills, and the ability to plan and complete work professionally and on time. The role is based at the corporate office at 1853 William Penn Way in Greenfield, Lancaster, Pennsylvania, and works Monday through Friday, 8:00 a.m. to 5:00 p.m. The starting rate is $24.00 per hour, with potential for an increase based on experience.

The position supports senior management and teams across Commercial and Hotels, including calendar and meeting coordination, correspondence, travel and event arrangements, projects, office supplies and equipment, invoice and tenant charge processing, surveys, expense reporting, and file management. The Administrative Assistant may also provide phone coverage and enter maintenance requests for HA Property Services and serve as backup for the Administrative Coordinator for Residential/Development.

Requirements

• High school diploma with additional general business training.
• At least two years of experience in administrative support and/or customer service.
• Extensive knowledge of PC and Microsoft applications.
• Willingness to learn additional computer software as required.
• Valid driver’s license.
• Good written and verbal communication skills.
• Ability to work as a team player and handle multiple priorities efficiently and accurately for numerous team members.
• Discretion when handling confidential information.

Nice To Haves

• Pennsylvania Notary Public.

Responsibilities

• Manage senior management’s business and personal calendars, proactively following up and handling functions that do not require their direct attention.
• Manage special projects independently or as part of a team to complete critical deliverables.
• Compile and organize information; compose, prepare, and edit correspondence.
• Coordinate, schedule, and prepare agendas and minutes for senior management and development project meetings and committees for Commercial and Hotels.
• Prepare meeting materials and follow up on action items.
• Arrange outside commitments, meetings, travel, and special projects, including event planning; coordinate attendees, rooms, meals or beverages, and videoconferencing as needed.
• Ensure management has relevant files and is prepared for meetings and travel.
• Maintain and organize office and kitchen supply inventory, including business cards, copier supplies, and supplies for the HP Plotter Machine; schedule office equipment repairs and maintenance.
• Serve as liaison to the corporate-approved printing service.
• Assist HREG finance with monthly rent upcharges for Commercial tenants.
• Process monthly services-rendered invoices for the shared offices in Lancaster and Rossmoyne.
• Enter tenant rebills, HA department invoices, and non-cash adjustments, and post Commercial late charges in MRI.
• Coordinate annual Commercial Tenant Survey results for each property, make minor survey edits if needed, work with property managers on questions, and share reports with them.
• Coordinate the HREG Annual Tenant Appreciation Golf Outing with the Marketing Events Manager and planning committee, including registration, golf courses, food and post-event activities, volunteers, and event communications.
• Maintain the company credit-card expense report by gathering receipts, coding expenses, and scanning and saving receipts with the report.
• Provide phone coverage for HA Property Services as needed and enter maintenance requests.
• Assist with coding and processing invoices for payment for Client Service Teams Projects and Marketing Events.
• Serve as backup for the Administrative Coordinator for Residential/Development.
• Maintain archived files and manage file requests.
• Perform other duties and assignments as assigned.

Benefits

• Medical, dental, and vision coverage available to full-time coworkers.
• Vacation for regular full-time coworkers, earned annually on the anniversary date, with a portion of hours eligible to carry over.
• 401(k) retirement plan with company match up to 6%.
• Tuition assistance with 100% reimbursement for approved, job-related courses and degree programs approved in advance by a supervisor.
• Employee Assistance Program offering professional, confidential assistance for personal issues affecting employees or eligible dependents.
• High Family Foundation Scholarship for eligible children of coworkers: $5,000 per year of enrollment in an accredited two- or four-year degree program.
• Good Measure Award recognizing individuals or teams who exemplify The High Philosophy and go beyond normal job responsibilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED