Administrative Assistant

Kaw Valley Engineering•Lenexa, KS

11d

About The Position

Kaw Valley Engineering, Inc. (KVE) is seeking an Administrative Assistant to provide reception and office support in a fast-paced engineering environment. The role connects clients, contractors, and vendors with the company’s civil engineers and materials testing lab, and requires a calm, friendly manner while handling multiple phone lines and other demands. The position includes telephone and walk-in reception, mail and shipping tasks, preparation of correspondence, project filing and archiving, data entry, and administrative coordination. The employee may also assist with courier services, company errands, and other duties assigned by department or office managers. Training will be provided for Deltek Vantagepoint project and financial software. KVE is a privately owned civil and geotechnical engineering firm founded more than 42 years ago. It has more than 180 employees across six Kansas offices and one Missouri office. The company provides surveying, drafting, civil design, construction inspection, geotechnical services, and soil, asphalt, and concrete testing.

Requirements

High school diploma or GED.
Four years of experience in a general office setting.
Ability to read and interpret client correspondence, operating and maintenance instructions, and policy and procedure manuals.
Ability to operate a computer and use Microsoft Word, Microsoft Outlook, and Microsoft Excel.
Valid driver’s license.
Ability to communicate clearly and pleasantly by phone, email, and in person.
Ability to multitask while maintaining focus and attention to detail.
Reliability, organization, and punctuality.

Nice To Haves

Continuing education in computer software.
Optional Notary Public Certificate.

Responsibilities

Operate the telephone reception system.
Receive walk-in clients.
Prepare project file folders.
Pick up, sort, and distribute company mail.
Prepare outgoing mail and shipping packages.
Prepare formal correspondence, memos, transmittal letters, and fax cover sheets as requested.
Distribute incoming faxes, primarily utility locates.
File and archive company project records.
Assist with courier services and company errands as needed.
Assist department personnel with project and department administration and coordination as requested.
Perform administrative department data entry, which may include Deltek Vantagepoint Financial Software.
Perform other duties assigned by department managers or the office manager.