Production Administrative Assistant

Metals USA•Seekonk, MA

9d•$22 - $24•Onsite

About The Position

Metals USA is seeking a Production Administrative Assistant at its Seekonk, Massachusetts carbon steel distribution center, which serves the defense, commercial, construction, aerospace, and fabrication industries. The role receives incoming shipments and performs administrative and clerical duties with minimal variation, requiring a moderate skill level. The assistant supports production operations by handling receiving and shipping documentation, production paperwork, data collection, filing, reporting, and general clerical work, while coordinating with relevant departments to address discrepancies and inquiries. The role requires regular and predictable attendance and adherence to company policies, safety regulations, the Reliance Steel and Aluminum Code of Conduct, and customer confidentiality requirements. The work may take place in an industrial warehouse office and can involve exposure to temperature changes, moderate to loud noise, vibration, oils, dust, fumes, and metallic particles. Physical activities include standing, walking, sitting, reaching, climbing, squatting, kneeling, bending, and lifting, carrying, pushing, or pulling up to 25 pounds without assistance. Required personal protective equipment includes closed-toed shoes, protective eyewear, and a hard hat with chin strap; hearing protection is required if indicated by the hearing conservation program. Metals USA offers a starting hourly rate of $22.00–$24.00, benefits, and upward professional growth.

Requirements

High school graduate or equivalent.
Ability to communicate effectively, orally and in writing, with internal and external customers.
Demonstrated ability to work in a fast-paced production area and sustain performance.
Ability to adapt quickly to change and work under tight deadlines.
Ability to work effectively with all departments in a success-oriented, deadline-driven organization.
Good analytical and organizational skills, with the ability to make sound decisions using available data.
Mechanical aptitude and good math skills.
Professionalism and diplomacy, including telephone etiquette.
Strong customer service skills, diplomacy, and ability to maintain confidentiality.
Computer literacy, including Microsoft Word, Access, and Excel, and ERP systems.
Knowledge of standard office machines and telephone systems.
Ability to meet the described physical demands, including lifting, carrying, pushing, or pulling up to 25 pounds without assistance, and wear required PPE.

Nice To Haves

Prior clerical experience in a heavy industrial environment.

Responsibilities

Receive incoming material shipments and revise the receiving log.
Examine documents for quantity or description discrepancies and report problems to management promptly.
Deliver incoming shipments and paperwork to the appropriate departments.
Complete production paperwork and follow shop-system data collection and daily inspection procedures.
Resolve receiving work order and billing discrepancies in coordination with sales, purchasing, and quality; respond to inquiries about received material.
Process returned purchased items that are unacceptable or do not meet specifications.
Maintain electronic and hard-copy filing systems.
Process shipping and receiving documents and run basic reports as required.
Perform data entry, copying, faxing, scanning, and general clerical duties independently.
Assist with administrative problems in the production department.
Maintain regular and predictable attendance.
Follow company policies and procedures, with particular attention to safety regulations.
Follow the Reliance Steel and Aluminum Code of Conduct and customer confidentiality requirements.
Perform other related duties as assigned.