Production Administrative Assistant

Metals USA•Seekonk, MA

9d•Onsite

About The Position

Metals USA is seeking a Production Administrative Assistant in Seekonk, Massachusetts. The role supports production operations by receiving incoming shipments and performing administrative and clerical duties with moderate skill and minimal variation. The assistant completes production paperwork, maintains receiving and filing records, processes shipping and receiving documents, and helps resolve administrative, work-order, billing, and material discrepancies in coordination with other departments. The position requires regular and predictable attendance, adherence to company policies and safety regulations, and compliance with the company Code of Conduct and customer confidentiality requirements. Other related duties may be assigned. The work may take place inside an industrial warehouse office and may involve temperature changes, moderate to loud noise, vibration, oils, dust, fumes, and metallic particles. The role may be exposed to day and night shifts. Physical demands include standing, walking, sitting, reaching, climbing, squatting, kneeling, bending, and using hands and fingers; lifting, carrying, pushing, or pulling up to 25 pounds without assistance; and wearing required personal protective equipment.

Requirements

High school graduate or equivalent.
Ability to communicate effectively, orally and in writing, with internal and external customers.
Demonstrated ability to work in a fast-paced production area.
Ability to adapt quickly to change and work under tight deadlines.
Ability to interface effectively with all departments in a deadline-driven organization.
Good analytical and organizational skills, with the ability to make sound decisions using available data.
Mechanical aptitude and good math skills.
Professionalism and diplomacy, including telephone etiquette.
Strong customer service, diplomacy, and confidentiality.
Computer literacy, including Microsoft Word, Access, Excel, and ERP.
Knowledge of standard office machines and telephone systems.
Ability to meet the stated physical demands and wear required personal protective equipment.

Nice To Haves

Prior clerical experience in a heavy industrial environment.

Responsibilities

Receive incoming shipments of material and revise the receiving log.
Examine documents for discrepancies in quantity and description and report problems to management promptly.
Deliver incoming shipments and paperwork to the appropriate departments.
Complete production paperwork and follow shop-system data collection and inspection procedures daily.
Resolve receiving work-order and billing discrepancies with sales, purchasing, and quality, and respond to inquiries about received material.
Process returned purchased items that are unacceptable or do not meet specifications.
Maintain electronic and hard-copy filing systems.
Process shipping and receiving documents and run basic reports as required.
Perform data entry, copying, faxing, scanning, and general clerical duties independently.
Assist in resolving administrative problems in the production department.
Maintain regular and predictable attendance and follow company policies, safety regulations, the Code of Conduct, and customer confidentiality requirements.
Perform other related duties as assigned.