Administrative Assistant

BryceTech•Frederick, MD

11d•$60,000 - $70,000

About The Position

BryceTech is seeking an Administrative Assistant to support the Capability Program Executive for Chemical, Biological, Radiological, and Nuclear Defense (CPE CBRND) – Joint Project Lead Enabling Technologies (JPL ET). The role provides comprehensive administrative and operational support to senior leadership and program personnel, helping coordinate office activities, travel, communications, meetings, documentation, and organizational requirements. The Administrative Assistant supports daily office operations, manages calendars and communications, coordinates domestic and international travel through the Defense Travel System, and drafts and maintains organizational documents. The role also coordinates meetings, conferences, visits, and events, including logistics, materials, audiovisual setup, and meeting minutes. The position requires adherence to organizational, Department of War, Army, and security policies, including procedures for classified activities, physical security checks, and foreign national visitor notifications.

Requirements

Active DoW Secret clearance or above.
Strong oral and written communication skills.
Working knowledge of Department of War classified document handling procedures.
Two years of experience utilizing Microsoft Office suite of products.
Experience working with the Defense Travel System (DTS).
Valid driver’s license.

Responsibilities

Provide day-to-day administrative support to JPL ET senior leadership and program offices, coordinating with the JPL ET Administrative Assistant.
Manage leadership and team calendars, schedule meetings, track daily activities and leave schedules, and coordinate events and engagements.
Handle office communications, including answering telephone calls, relaying messages, greeting and escorting visitors, and facilitating communication across program areas.
Establish and implement standardized administrative practices that promote quality, efficiency, and alignment with organizational and DoD priorities.
Provide administrative support for conferences, off-site meetings, special events, and other organizational activities.
Serve as a Defense Travel Administrator supporting program offices and managing travel requirements within the Defense Travel System.
Coordinate domestic and international travel for ET senior leadership, including authorizations, orders, vouchers, passport processing, and related documentation.
Support document staffing and task tracking through the Document Staffing Task Management System.
Draft, edit, format, review, staff, and maintain organizational documents, including memorandums, correspondence, briefings, information papers, issue papers, reports, and meeting minutes.
Review documents and presentations for accuracy, grammar, spelling, formatting, style, and overall quality.
Maintain organized electronic and hard-copy files in accordance with records management practices.
Coordinate staff meetings, senior-level engagements, classified and unclassified visits, conferences, and other organizational events.
Manage meeting logistics, including conference room reservations, teleconference/video teleconference/web conference capabilities, agendas, notifications, and required materials.
Collect and consolidate presentation slides, briefing materials, read-aheads, and supporting documentation, ensuring distribution to leadership at least 24 hours before meetings.
Prepare meeting spaces, verify audiovisual equipment and connectivity, and provide technical and administrative support during meetings.
Attend meetings as required, document key discussions and decisions, and prepare and distribute minutes according to security and handling requirements.
Coordinate facility and logistical requirements for meetings, conferences, and senior-level engagements.
Follow applicable organizational, Department of War, Army, and security policies, procedures, templates, and administrative best practices.
Ensure security measures and protocols are followed when coordinating classified meetings, visits, and organizational activities.
Conduct daily physical security checks on a rotating basis and report concerns or discrepancies through established channels.
Notify the security department of foreign national visitors within required timeframes and complete associated documentation.
Complete all required training associated with the position.