Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• Prior experience handling office responsibilities, in customer service, or in a related field.
• High school diploma or GED required.
• Working knowledge of federal, state, and city regulations and guidelines.
• Excellent written and verbal communication skills, including the ability to communicate effectively in English with customers, employees, unions, government agencies, vendors, suppliers, and other contractor organizations.
• Business writing and reporting skills.
• Strong organization, communication, customer service, interpersonal, scheduling, and time-management skills.
• Ability to perform well in a fast-paced environment, prioritize and organize work, and multitask.
• Strategic, analytical, and problem-solving skills, including the ability to monitor and analyze data and address problems at tactical and strategic levels.
• Punctuality and dependability.
• Ability to work as part of a team and independently as needed.
• Integrity, honesty, professionalism, sound judgment, and appropriate care in handling confidential information.
• Ability to build positive working relationships with employees at multiple levels, management, suppliers, and customers, and demonstrate commitment to company values.
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel), scheduling appointments, and updating calendars.

Nice To Haves

• Bachelor’s degree or currently pursuing one.
• Working knowledge of the construction industry, operations management, and safety practices.
• Visio and Outlook skills.
• Working knowledge of project and financial software.
• Willingness to learn and grow with the company.

Responsibilities

• Perform clerical duties, maintain files, organize documents, and photocopy, fax, print, process mail, and answer phones.
• Use computers for applications such as database management and word processing.
• Operate office equipment, including fax machines, copiers, and phone systems, and arrange repairs when equipment malfunctions.
• Assist in planning office-related meetings.
• Help prepare reports and presentations and process and distribute them internally and externally.
• Perform data entry.
• Update staff calendars and organize schedules.
• Prepare information and research for executive needs.
• Oversee mail deliveries, packages, and couriers; sort and distribute mail.
• Purchase, track, and invoice office supplies for each department.
• Set up, break down, organize, and maintain conference rooms, training rooms, kitchens, and meeting rooms.
• Greet visitors and callers, handle inquiries, or direct them to appropriate people.
• Maintain confidentiality of company information.
• Comply with I.S.O. 9000:2015 operations work instructions, contracts, safety program, and company policies and procedures.
• Escalate critical or sensitive issues to management with recommendations for resolution.
• Perform additional assignments as required by the company or directed by management.

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• Health savings account
• Flexible spending account
• Life insurance
• Disability coverage
• 401(k) Savings Plan
• College Coach
• Employee assistance program
• Competitive salary
• Eligible for discretionary bonus