Wildfire Administrative Assistant
About The Position
The Wildfire Administrative Assistant supports the Wildfire Supervisor and Forestry operations within Resource Management. The role handles documentation, filing, purchasing and invoice support, budget tracking, meeting notes, supply deliveries, equipment-readiness records, and wildfire personnel records. It also helps document fuels projects and wildfires using InForm, NFPORS, ArcCollector, and Survey123. The position is onsite at the Fond du Lac Resource Management and Tribal Court Building, as designated, and requires travel. Operations involve shift work seven days a week and on holidays. The position is hourly and non-exempt, with a stated rate of pay of $17.31 to $19.47. A valid U.S. driver’s license is required. The role has a 90-day probationary period for full-time employment and a 120-day period for part-time employment.
Requirements
- Valid U.S.-issued driver’s license.
- High school diploma or equivalent.
- Office experience, telephone experience, and knowledge of office machines.
- Experience in purchasing, paying invoices, and maintaining inventory.
- Knowledge of computer applications, including word processing, databases and/or data entry, spreadsheets, and Microsoft Outlook.
- Experience using and maintaining file-organization systems.
- Ability to communicate effectively orally and in writing.
- Ability to work independently and establish priorities.
- Attention to detail and accuracy.
- Ability to establish professional and harmonious working relationships on projects and with all parties involved.
- Subject to drug and alcohol testing in accordance with the Fond du Lac Reservation’s Personnel Policies.
- Subject to pre-employment and annual background checks.
- Subject to immunization review and submission of proof of required vaccinations.
- Travel is required.
- Operations consist of shift work seven days a week and on holidays.
- Normal physical requirements.
Nice To Haves
- Experience creating a manual or electronic filing system.
- Meeting NWCG FFT2 qualifications.
Responsibilities
- File accomplishment reports for fuels and prevention projects.
- File and organize receipts for local and off-unit wildfires.
- Assist the Wildfire Supervisor in ensuring fire-suppression invoices are sent in a timely and professional manner.
- Assist the Wildfire Supervisor with IQCS and CHS statuses of wildfire staff.
- Be available to produce copies of receipts, travel forms, reports, purchasing forms, and other documentation as needed.
- Assist the Wildfire Supervisor with tracking budgets.
- Take meeting notes.
- Deliver and pick up supplies as needed or requested.
- Maintain files regarding equipment readiness and needs.
- Assist the Wildfire Supervisor with documenting wildfire personnel status, availability, time, and files.
- Work with the Wildfire Supervisor and Fuels Technician to document fuels projects and wildfires using programs such as InForm, NFPORS, ArcCollector, and Survey123.
- Respond promptly and professionally to requests, complaints, and problems.
- Demonstrate courtesy, respect, and sensitivity to visitors and co-workers as a representative of the Fond du Lac Band of Lake Superior Chippewa.
- Represent the Band and department positively and professionally in the community.
- Maintain proper attendance and report to work on time in accordance with applicable policies.
- Maintain a clean and organized work area.
- Remain flexible and assume other responsibilities assigned by management as necessary.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
