Administrative Assistant / Operations Support

Argonne National Laboratory • Lemont, IL

6d • $21 - $40 • Hybrid

About The Position

Argonne National Laboratory is seeking an Administrative Assistant/Operations Support professional to join the Physical Sciences & Engineering directorate. The position provides administrative and high-volume operational support to two or more groups within a division, working closely with scientific staff and colleagues to support Argonne’s scientific mission. The role involves building relationships, collaborating with others, and addressing operational needs. It currently follows a hybrid schedule, with flexibility to work remotely up to two days per week.

The position is listed as Administrative Support 2, with a stated qualification level of high school education and four or more years of experience, or equivalent. The posting also describes an SA3 level requiring high school education and eight or more years of experience, or equivalent. The expected hiring range is $20.78–$32.41 per hour for SA2 and $25.59–$39.92 per hour for SA3. The posting notes that comprehensive benefits are part of the total rewards package but does not enumerate them.

Requirements

• Knowledge of administrative or operations support functions and office practices.
• Excellent interpersonal, written, and verbal communication skills, including the ability to interact diplomatically and tactfully with people at all levels.
• Ability to think quickly and respond effectively to challenging situations.
• Strong analytical, problem-solving, and decision-making skills, including the ability to resolve issues independently when information is incomplete or conflicting.
• Strong organizational and time-management skills, including the ability to prioritize and manage multiple assignments in a fast-paced environment while maintaining attention to detail.
• Experience coordinating projects, using tracking systems, and preparing status reports.
• Willingness and ability to learn new procedures and technologies.
• Ability to work with minimal supervision and meet deadlines with accuracy and completeness.
• Experience coordinating meetings, workshops, conferences, and onsite visits, as well as domestic and international staff travel.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, email, and calendar tools, and Adobe Acrobat.
• Ability to model Argonne’s core values of impact, safety, respect, integrity, and teamwork.
• High school education and 4+ years of experience, or equivalent, for SA2; the posting also lists SA3 as requiring high school education and 8+ years of experience, or equivalent.

Nice To Haves

• Experience incorporating AI tools into individual workflows is highly desirable but not required.

Responsibilities

• Provide administrative and operational support to two or more groups within a division.
• Research, compile, track, and analyze data and information from multiple sources.
• Organize and coordinate meetings, workshops, and calendars.
• Arrange travel, complete expense reports, and process effort correction.
• Prepare correspondence and reports, maintain files, purchase supplies, and coordinate procurement packages.
• Use software tools to develop reports, spreadsheets, statistics, timelines, tables, graphs, correspondence, and presentations.
• Partner with the Administrative and Operations Support Manager, administrative peers, and the AI Operations Engineer to recommend and implement workflow improvements.
• Exercise independent judgment and discretion to address priorities, meet deadlines, and complete work accurately and thoroughly.
• Collaborate with administrative and operations support colleagues and provide backup support to other administrative assistants across the directorate as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED