Administrative Assistant

HDR • Seattle, WA

5d

About The Position

HDR is seeking an Administrative Assistant to support the WSDOT Cascadia Program within its Transportation Business Group. The position provides executive-level support to the HDR Program Manager and program staff, helping coordinate program operations, communications, meetings, travel, documents, office services, and administrative tasks. The role also supports reception and staff needs, including handling correspondence and records, proofreading and editing documents, assisting with recruiting and access coordination, and completing light accounting and other projects as needed.

Requirements

• High school diploma or equivalent.
• Excellent verbal and written communication skills, including grammar, punctuation, proofreading, spelling, and telephone skills.
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment.
• Self-motivated, well-organized, and detail-oriented.
• Ability to handle confidential information.
• Proficiency with Microsoft Office, including Word and Outlook.
• Commitment to actively participating in HDR's employee-owned culture.

Nice To Haves

• Bachelor's degree or associate degree.
• Four or more years of experience as an administrative assistant.
• Experience in a collaborative office with both internal staff and client staff.
• High proficiency in Microsoft Word, Outlook, PowerPoint, Excel, and Adobe.
• Solid interpersonal skills.
• Strong time-management skills and ability to prioritize.

Responsibilities

• Provide executive-level support to the WSDOT Cascadia Program and HDR Program Manager.
• Set up meetings and conference calls, arrange travel, manage program documents and filing, and review and implement program policies and procedures.
• Prepare communications and correspondence; coordinate seating arrangements, recruiting support, key card access, safety coordination, office amenities, supply purchases, and internal program-office meetings.
• Type, revise, and combine correspondence, reports, records, forms, meeting minutes, technical materials, numerical data, and tabular information from drafts or earlier versions.
• Proofread and edit documents for grammar, spelling, punctuation, and formatting.
• Support staff with reception duties, including answering and directing calls, delivering messages, greeting employees and visitors, scheduling conference calls, and distributing incoming faxes and mail.
• Complete word processing tasks such as preparing letters, memos, reports, and labels.
• Provide meeting setup, travel arrangements, light accounting, and other miscellaneous tasks and projects as needed.
• Perform other duties as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED